Project Coordination & Document Control — Water/Wastewater

Ramboll; New York (NY); On-site; USD 68,000 - 101,000; Full time

Job summary

Ramboll seeks a Project Support Specialist to assist municipal water and wastewater construction projects in the Construction Management Department. You will coordinate schedules, maintain documentation, prepare client-facing materials, and support communications with regulators and stakeholders.

The role requires 3–5 years in project support and strong organizational skills. Join Ramboll in the Americas to contribute to sustainable infrastructure projects and gain growth opportunities within a

Qualifications

• High school diploma required
• 3–5 years of experience in project support, project coordination, construction administration, document control, or a similar role
• Experience supporting infrastructure, municipal water/wastewater, civil construction, engineering, or consulting projects
• Working knowledge of construction-phase documentation such as RFIs, submittals, meeting minutes, change docs, project logs, and closeout records
• Proficiency in Microsoft Office Suite and project tracking or document management systems
• Working knowledge of construction project management systems, including document workflows, approvals, tracking, and reporting
• Strong organizational skills, attention to detail, and ability to manage multiple priorities with independence
• Strong written and verbal communication skills for diverse stakeholders
• PM Professional (PMP) and multilingual abilities are a plus

Responsibilities

• Provide day-to-day project coordination and administrative support for active municipal water/wastewater projects
• Assist teams with tracking schedules, milestones, deliverables, risks, action items, and documentation
• Maintain project documentation including minutes, logs, and closeout records
• Prepare, format, and distribute reports, dashboards, and client-facing documentation
• Coordinate meetings with internal teams, clients, contractors, regulatory agencies, and stakeholders
• Monitor project inboxes and escalation of urgent/sensitive matters
• Use PM platforms to upload, track, organize, and route documentation
• Support communication about construction activities and public notices
• Track submissions, field updates, change documentation, and compliance records
• Review files for completeness and escalate gaps as needed
• Coordinate between office and field to ensure accurate info flow
• Support continuous improvement of procedures and workflows
• Ramboll’s Construction Management Department onboarding and growth support

Skills

Project coordination

Document control

Administrative support

Microsoft Office

Communication skills

Multilingual skills

Attention to detail

Education

Associate or bachelor’s degree

Tools

Trimble Unity Construct

Unifier

Autodesk Construction Cloud

Procore

Job description

Ramboll seeks a Project Support Specialist to assist municipal water and wastewater construction projects in the Construction Management Department. You will coordinate schedules, maintain documentation, prepare client-facing materials, and support communications with regulators and stakeholders.

The role requires 3–5 years in project support and strong organizational skills. Join Ramboll in the Americas to contribute to sustainable infrastructure projects and gain growth opportunities within a