Water Infrastructure Project Coordinator

Ramboll; Arlington (TX); On-site; USD 61,000 - 77,000; Full time

Job summary

Ramboll is seeking a Project Support Specialist in the Construction Management Department to support municipal water and wastewater infrastructure projects. The role entails coordinating multiple workstreams, maintaining documentation, and enabling timely communication with clients and regulators.

You will use Trimble Unity Construct, Unifier, Autodesk Construction Cloud, and Procore to manage project documentation and workflows, ensuring audit-ready records across the project lifecycle.

Qualifications

• High school diploma required.
• 3–5 years of experience in project support, project coordination, construction administration, document control, or similar role.
• Experience supporting infrastructure, municipal water/wastewater, civil construction, engineering, or consulting projects.
• Working knowledge of construction-phase documentation (RFIs, submittals, meeting minutes, change documentation, logs, closeout records).
• Proficiency in Microsoft Office Suite and project tracking or document management systems.
• Knowledge of construction project management systems, including document workflows, approvals, tracking, and reporting support.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Strong written and verbal communication skills with project teams, contractors, clients, and stakeholders.

Responsibilities

• Provide day-to-day project coordination and administrative support for active municipal water/wastewater projects across multiple workstreams.
• Assist teams with tracking schedules, milestones, deliverables, risks, action items, and documentation requirements.
• Maintain project documentation including correspondence, meeting minutes, submittal logs, RFIs, change logs, contractor docs, and closeout records.
• Prepare, format, and distribute reports, dashboards, status updates, meeting materials, and client-facing docs.
• Coordinate meetings with internal teams, clients, contractors, regulatory agencies, and stakeholders; handle scheduling and action-item follow-ups.
• Monitor project inboxes and workflows to ensure timely responses and escalation of urgent matters.
• Use Trimble Unity/Unifier/Autodesk Construction Cloud/Procore to upload, track, organize, and route docs and workflows.
• Support communications related to construction activities, service disruptions, and stakeholder inquiries.
• Track contractor submissions, field updates, change docs, compliance records, and closeout materials for project controls.
• Review project files for completeness and elevate gaps as needed.
• Coordinate between office and field teams to ensure accurate information flow.
• Support continuous improvement of procedures, workflows, filing, and reporting.

Skills

Project coordination

Document control

Administrative support

Microsoft Office Suite

Communication skills

Multitasking

Education

High school diploma

Associate or bachelor's degree in engineering, business administration, project management, communications

Tools

Trimble Unity Construct (e-Builder)

Unifier

Autodesk Construction Cloud

Procore

Job description

Ramboll is seeking a Project Support Specialist in the Construction Management Department to support municipal water and wastewater infrastructure projects. The role entails coordinating multiple workstreams, maintaining documentation, and enabling timely communication with clients and regulators.

You will use Trimble Unity Construct, Unifier, Autodesk Construction Cloud, and Procore to manage project documentation and workflows, ensuring audit-ready records across the project lifecycle.