Water/Wastewater Project Coordinator & Docs Expert

Ramboll; Cockeysville (MD); On-site; USD 61,000 - 77,000; Full time

Job summary

Ramboll Americas is seeking a Project Support Specialist to assist the Construction Management team in delivering municipal water/wastewater infrastructure construction projects across multiple locations including Hunt Valley, MD, Arlington, VA, and New York City, NY.

You will provide day-to-day project coordination and administrative support, track schedules and documentation, maintain logs, and prepare client-facing reports.

Qualifications

• High school diploma required.
• 3–5 years of experience in project support, project coordination, construction administration, document control, or a similar support role.
• Experience supporting infrastructure, municipal water/wastewater, civil construction, engineering, or consulting projects.
• Proficiency in Microsoft Office Suite and project tracking or document management systems.
• Working knowledge of construction project management systems, including document workflows, approvals, tracking, and reporting support.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines with a good degree of independence.
• Strong written and verbal communication skills and the ability to work effectively with project teams, contractors, clients, regulatory representatives, and stakeholders.

Responsibilities

• Provide day-to-day project coordination and administrative support for active municipal water/wastewater infrastructure construction projects.
• Assist project teams with tracking schedules, milestones, deliverables, risks, action items, and documentation requirements.
• Maintain project documentation, including correspondence, meeting minutes, submittal logs, RFI logs, change tracking logs, contractor documentation, and closeout records.
• Prepare, format, and distribute reports, dashboards, status updates, meeting materials, presentations, and client-facing documentation.
• Coordinate meetings with internal teams, clients, contractors, regulatory agencies, and stakeholders, including scheduling, agenda preparation, documenting key decisions, and following up on action items.
• Monitor project inboxes, communications, and workflow systems to support timely responses, accurate documentation, and appropriate escalation of urgent or sensitive matters.
• Use construction project management and document control platforms to upload, track, organize, and route project documentation and workflows.
• Support communication efforts related to construction activities, service disruptions, public notices, and stakeholder inquiries.
• Track contractor submissions, field updates, change documentation, compliance-related records, and closeout materials to support project controls and records management.
• Review project files, logs, and records for completeness, consistency, and accuracy, and elevate gaps or issues as needed.
• Coordinate between office and field teams to ensure construction-phase information is communicated accurately and consistently.
• Support continuous improvement of project support procedures, document workflows, filing systems, and reporting practices.

Skills

Project coordination

Document control

Administrative support

Communication skills

Multitasking

Education

High school diploma

Associate or bachelor's degree in engineering, business administration, project management, communications, engineering support, or a related field

Tools

Trimble Unity Construct (e-builder)

Unifier

Autodesk Construction Cloud

Procore

Job description

Ramboll Americas is seeking a Project Support Specialist to assist the Construction Management team in delivering municipal water/wastewater infrastructure construction projects across multiple locations including Hunt Valley, MD, Arlington, VA, and New York City, NY.

You will provide day-to-day project coordination and administrative support, track schedules and documentation, maintain logs, and prepare client-facing reports.