Wastewater Administrative Specialist - Public Works

City of Prescott; Prescott (AZ); On-site; USD 29,000 - 44,000; Full time

Job summary

City of Prescott is seeking an Administrative Specialist - Wastewater in the Public Works Department to provide clerical, technical, and administrative support across multiple programs including payroll, records retention, training, and regulatory reporting.

This non-exempt position requires strong data entry, filing, and customer service skills, with a focus on accuracy, confidentiality, and timely processing of invoices, budgets, and purchasing tasks.

Qualifications

• Three (3) years of full-time administrative work experience, including customer service in an office environment.
• Proficiency in Windows-based computer applications.

Responsibilities

• Provide clerical and technical support across multiple programs within Utilities Division.
• Answer phones, direct calls, take messages, and refer issues as needed.
• Dispatch utility crews and manage calendars and scheduling.
• Enter data accurately in asset management systems and track work orders.
• Process invoices, PCards, and related transactions; assist with payroll and budgeting.
• Maintain filing systems and respond to public records requests.
• Prepare reports, spreadsheets, and training materials.
• Assist with purchasing, inventory, and vendor communications.
• Support permit applications and meter processing as assigned.
• Assist management with administrative needs and project support.

Skills

Customer service

Data entry

MS Office

Records management

Communication

Typing 50 wpm

Public records requests

Time management

Organizational skills

Problem solving

Education

Three years of admin experience

Tools

Windows applications

Lucity

Payroll systems

Spreadsheets (Excel)

Job description

City of Prescott is seeking an Administrative Specialist - Wastewater in the Public Works Department to provide clerical, technical, and administrative support across multiple programs including payroll, records retention, training, and regulatory reporting.

This non-exempt position requires strong data entry, filing, and customer service skills, with a focus on accuracy, confidentiality, and timely processing of invoices, budgets, and purchasing tasks.