Municipal Payroll Specialist

cityofprescott; Prescott (AZ); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Employee Assistance Program

Calm subscription

Health coaching

Paid time off 25 days (first year)

11 statutory/-floating holidays per/yr

Free employee medical/dental/vision

ASRS pension

Deferred compensation

Job summary

The City of Prescott is seeking a Payroll Coordinator to manage payroll processing for all City employees and to ensure accurate, timely payment in compliance with applicable laws. The role collaborates with departments and outside vendors to resolve payroll issues and maintain payroll records.

Responsibilities include reconciling timecards, generating reports, managing tax withholdings, and supporting year-end processes and audits.

Qualifications

• Associate degree with 2+ years payroll experience or equivalent
• Bachelor's degree preferred; CPP/FPC certification beneficial
• Knowledge of payroll regulations (federal/state/local) and GAAP
• Ability to maintain strict confidentiality and work independently

Responsibilities

• Process payroll for City employees including bi-weekly, monthly, and off-cycle cycles
• Ensure compliance with federal/state/local payroll regulations and city guidelines
• Prepare and file payroll reports, W-2s, and 1099s as required
• Administer contractor and vendor payments related to payroll
• Maintain payroll system configurations, codes, and tax tables; test updates
• Respond to inquiries from departments and employees regarding payroll matters
• Coordinate payroll inputs with department clerks and reconcile payroll liabilities to GL
• Support year-end close and provide data for external auditors

Skills

Payroll rules

GAAP knowledge

Confidentiality

Analytical skills

Communication

Independent judgment

Education

Associate's degree

Bachelor's degree

CPP or FPC certification (preferred)

Job description

The City of Prescott is seeking a Payroll Coordinator to manage payroll processing for all City employees and to ensure accurate, timely payment in compliance with applicable laws. The role collaborates with departments and outside vendors to resolve payroll issues and maintain payroll records.

Responsibilities include reconciling timecards, generating reports, managing tax withholdings, and supporting year-end processes and audits.