Utilities Admin Specialist: Data, Payroll & Records

cityofprescott; Prescott (AZ); On-site; USD 29,000 - 44,000; Full time

Job summary

City of Prescott is seeking an Administrative Specialist for the Utilities division within Public Works. The role involves clerical, technical, and administrative support across payroll, records, budgeting, and regulatory reporting.

Requirements include three years of admin experience and a valid Arizona driver’s license. The position demands strong organizational and communication skills and the ability to handle multiple projects in a fast-paced office environment.

Qualifications

• Three (3) years of full-time administrative work experience, including customer service in an office environment and proficiency in Windows applications.

Responsibilities

• Handle high-level office support and provide program-specific assistance.
• Greet and assist visitors; answer calls and refer to appropriate staff.
• Process billings, invoices, and purchasing activities as assigned.
• Maintain calendars, schedule meetings, and coordinate travel arrangements.
• Assist payroll and budget monitoring; support department records retention.

Skills

Customer service

Data entry

Office software

Phone etiquette

Education

Three years admin experience

Tools

Lucity

Adobe PDF

Windows OS

Job description

City of Prescott is seeking an Administrative Specialist for the Utilities division within Public Works. The role involves clerical, technical, and administrative support across payroll, records, budgeting, and regulatory reporting.

Requirements include three years of admin experience and a valid Arizona driver’s license. The position demands strong organizational and communication skills and the ability to handle multiple projects in a fast-paced office environment.