Utilities Admin Specialist: Dispatch, Records, Payroll

City of Prescott; Prescott (AZ); On-site; USD 29,000 - 44,000; Full time

Job summary

City of Prescott is seeking an Administrative Specialist for the Utilities Division. The role provides clerical and administrative support for budgeting, records, payroll, and purchasing, including data entry, scheduling, and reporting.

Responsibilities include answering calls, processing invoices, coordinating calendars, and assisting with various regulatory reports and training records. A valid Arizona drivers license is required and the position is non-exempt.

Qualifications

• Three years of full-time administrative work experience in an office environment.
• Proficiency with Windows-based computer applications.
• Possess a valid Arizona drivers license.

Responsibilities

• Provide high-level office support and specialized program support for Utilities Division activities.
• Answer calls, screen and direct inquiries; assist visitors and handle complaints.
• Dispatch utility crews and coordinate field communications.
• Enter data into asset management systems; track work orders and assets.
• Process billings, invoices, and credit card transactions; assist with payroll.

Skills

Public relations

Customer service

Data entry

Microsoft Office

Record keeping

Communication

Tools

Microsoft Office

Adobe PDF

Lucity

Job description

City of Prescott is seeking an Administrative Specialist for the Utilities Division. The role provides clerical and administrative support for budgeting, records, payroll, and purchasing, including data entry, scheduling, and reporting.

Responsibilities include answering calls, processing invoices, coordinating calendars, and assisting with various regulatory reports and training records. A valid Arizona drivers license is required and the position is non-exempt.