Warranty Specialist

WarrCloud Inc.; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

401k with employer match

Stock options

PTO + major holidays

Remote work

Job summary

WarrCloud Inc. is seeking a Warranty Specialist to optimize warranty claims with our proprietary software. You will review complex submissions, ensure compliance, and maximize claim value while maintaining strong client satisfaction.

You will collaborate with cross-functional teams and stay current on OEM policies, delivering precise processing in a fast-paced, remote environment across the United States.

Qualifications

• Minimum of 3 years of automotive warranty administration experience.
• Strong technical aptitude and quick learning of proprietary software.
• Analytical mindset with attention to detail on warranty terms.
• Excellent organizational and time management skills.
• Self-motivated, able to work remotely with minimal supervision.
• Clear verbal and written communication with clients and internal teams.
• Reliable home internet and setup for a 100% remote role.

Responsibilities

• Revenue Maximization: review submitted claims and identify additional revenue opportunities.
• Intelligent Processing: use proprietary software to review, validate, and process claims with accuracy.
• Claim Optimization: analyze labor operations and terms to assign billable hours per OEM guidelines.
• Client Communication & Resolution: obtain documentation, resolve issues, and provide status updates.
• Compliance & Documentation: document all claim actions per policies.
• Financial Hygiene: reconcile dealer warranty receivables with OEM records.
• Strategic Collaboration: work with cross-functional teams to drive process improvements.
• Knowledge Leadership: stay current on product, OEM policies, and regulations.

Skills

Warranty administration

Automotive warranty

Google Workspace

Tools

Jira

Warranty processing software

Job description

Company Overview

Join WarrCloud, a pioneering technology powerhouse leading the charge in automotive warranty processing. We're not just a company; we are the future, using cutting-edge proprietary software, including first-of-its-kind AI/ML technology, to redefine efficiency and deliver unparalleled warranty claim results for automotive dealerships and OEMs. We are seeking a proactive, detail-driven, and tech-savvy individual to step into a key role as a Warranty Specialist.

Company Overview

Join WarrCloud, a pioneering technology powerhouse leading the charge in automotive warranty processing. We're not just a company; we are the future, using cutting-edge proprietary software, including first-of-its-kind AI/ML technology, to redefine efficiency and deliver unparalleled warranty claim results for automotive dealerships and OEMs. We are seeking a proactive, detail-driven, and tech-savvy individual to step into a key role as a Warranty Specialist.

Why You'll Thrive at WarrCloud

• Be part of a team that is first to market and shaping the future of warranty claims processing
• Enjoy the freedom of a 100% Remote opportunity
• Receive a competitive salary and performance-based bonus opportunities
• We invest in you: Free employee health insurance and a 401K with employer match
• Clear advancement paths into management, Product, Customer Success, Deployment, and Accounting.
• Work hands-on with cutting-edge AI/ML technology
• Experience an awesome company culture that is flexible, humble, and kind, where your input is valued and teams are highly supportive

What Our Specialists Say

"Every single person I interact with at WarrCloud treats me like a professional"

"My stress level at work dropped 90%, I love the automated software and friendly team."

"No more massive pile of paperwork sitting on my desk, it feels less daunting to work with a screen and have electronic repair orders"

Position Overview

As a Warranty Specialist, you are a financial safeguard and revenue generator, playing a pivotal role in optimizing client outcomes. You will leverage our proprietary, advanced software to expertly manage, audit, and process complex warranty claims with speed and precision. This role demands a detail-oriented professional with a strong technological proficiency and the drive to work autonomously, ensuring maximum claim value and maintaining exceptional client satisfaction.

What You Will Do

• Revenue Maximization: Apply expert knowledge to meticulously review submitted claims (especially complex ones), identifying and capturing additional revenue opportunities for our clients
• Intelligent Processing: Utilize our proprietary software to efficiently review, validate, and process warranty claims with industry-leading accuracy
• Claim Optimization: Conduct thorough analysis of claims by reviewing labor operations, warranty terms, and client details, to accurately assign billable hours to technicians in compliance with applicable OEM guidelines
• Client Communication & Resolution: Proactively communicate with clients and stakeholders to secure necessary documentation, resolve claim issues, and provide timely, professional responses regarding claim status and eligibility
• Compliance & Documentation: Rigorously document all claim activities (approvals, rejections, and resolutions), ensuring strict adherence to company and OEM policies
• Financial Hygiene: Maintain the dealer's warranty receivables schedule, ensuring all items have been reconciled with the OEM and communicating necessary adjustments
• Strategic Collaboration: Partner with cross-functional teams (Client Success, Product, Development) to analyze warranty claim trends, share best practices, and actively drive significant process improvements
• Knowledge Leadership: Stay current on all product knowledge, OEM warranty policies, and industry regulations, serving as a trusted resource for clients and internal teams

Performance Incentives and Referral Bonuses

• Monthly Bonus: Earn additional income based on the claims that you process that were paid by the client by the OEM
• Dealership Referral Bonus: Receive $500 for introducing a new automotive dealership or group that becomes a client
• Talent Referral Bonus: Receive $1,500 for referring a new Warranty Specialist

Additional Information

Applicants who advance in the selection process will be asked to complete the Culture Index survey as part of our evaluation. Completion of this step is required for further consideration.

Requirements

What You Need for this Position

• Expertise: Minimum of 3 years of automotive warranty administration experience, preferably with high-volume dealerships or a warranty processing company
• Technical Acumen: Strong technical aptitude, comfortable quickly learning new proprietary software, and proficient with Google Workspace and Jira
• Analytical Skills: Excellent attention to detail and proven analytical skills, particularly in interpreting complex warranty terms and conditions
• Work Ethic: Exceptional organizational and time management skills to prioritize tasks and meet deadlines in a fast-paced, high-tech environment
• Remote Mastery: Self-motivated, proactive, and fully capable of working independently while collaborating effectively within a 100% remote team setting
• Communication: Effective verbal and written communication skills to interact professionally and clearly with clients and internal teams
• Home Office Standard: Reliable, high-speed home internet with a minimum of 100 Mbps download and 10 Mbps upload is required

Benefits

Exceptional Benefits Package

• Full Security: Immediate benefits enrollment upon hire, 100% employee covered medical, 401k with employer match, stock options, and 10 days of pro-rated PTO plus major holidays
• Remote Flexibility: Enjoy a 100% remote work environment and flexibility to work from anywhere in the United States