Warranty Administrator

Power Systems West Llc; Boise (ID); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Competitive hourly rate

Health coverage

Paid time off

401(k) plan

Tuition reimbursement

Job summary

Power Systems West Llc in Boise, Idaho seeks a Warranty Administrator to manage claims and support our dealers and service teams. You will track work, ensure accuracy, and coordinate with vendors to meet contract guidelines.

You will review contracts, monitor progress, and help improve warranty processes while maintaining customer relations across branches. The role requires attention to detail and strong communication skills.

Qualifications

• High School Diploma or equivalent.
• Office, administrative, customer service, or related experience.
• Strong organizational and time-management skills with excellent attention to detail.
• Excellent customer and employee relations skills.

Responsibilities

• Prepare, enter, submit, and track warranty claims.
• Monitor warranty claim activity and provide accurate reporting across branches.
• Manage warranty accounts receivable and invoicing to ensure timely processing.
• Review warranty claims and required documentation for BCEW/vendor guidelines.
• Coordinate with Parts and Service to ensure proper parts documentation.
• Follow up on outstanding claims and resolve dealer/internal questions.
• Coordinate extended warranty coverage requests and track through invoicing.
• Identify opportunities to improve warranty processes and efficiency.
• Assist dealers with warranty questions, processes, and system access.
• Support warranty program needs and dealer website access.

Skills

organizational skills

customer service

time management

attention to detail

communication skills

problem solving

team player

strong computer skills

Education

High School Diploma

Tools

MS Word

MS Excel

Job description

Job Details

Job Location: Boise - Boise, ID 83705

Salary Range: $23.00 - $27.00 Hourly

Job description

Power Systems West prides itself on the quality of its employees and as such, candidates who receive a job offer will be required to successfully complete a DMV check, drug screening, and background check. We would like to thank candidates who submit their interest for this position. Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted.

Power Systems West has sold and serviced small engines and generators throughout the Western United States since 1955 through five locations and a network of more than 500 dealers. Power Systems West locations include Portland, Oregon, Boise, Idaho, Seattle, Washington, Salt Lake City, Utah, and Denver Colorado. All locations offer 24/7 emergency service for power failures and unplanned outages.

As a Warranty Administrator, you will play an important role in managing warranty claims, supporting our dealers and service teams, tracking work in progress, and ensuring claims are submitted accurately and efficiently. You’ll work closely with our Service and Product Support teams while developing expertise in warranty programs, contracts, and vendor requirements.

• Prepare, enter, submit, and track warranty claims.
• Monitor warranty claim activity and provide accurate reporting across branches.
• Manage warranty accounts receivable and invoicing to ensure claims are processed accurately and timely.
• Review warranty claims and required documentation to ensure compliance with BCEW and vendor guidelines.
• Coordinate with Parts and Service departments to ensure required parts are returned and properly documented.
• Follow up on outstanding warranty claims and resolve questions or issues from dealers and internal teams.
• Coordinate extended warranty coverage requests and track them through invoicing.
• Identify opportunities to improve warranty processes and overall efficiency.
• Assist dealers with warranty-related questions, processes, and system access.
• Support dealer employees with warranty website access and other warranty program needs.
• Assist with reviewing and approving repairs in accordance with warranty and contract guidelines.
• Review and maintain knowledge of warranty contracts, guidelines, and program requirements.
• Monitor repair recommendations and track approved work.
• Support fluid sample requests and communicate with fluid analysis laboratories as needed.
• Work with the Service Administration Manager to help manage warranty contracts, business risk, and customer expectations.
• Invoice and close warranty jobs after claim submission
• Track warranty work in progress and follow up on claims that have not yet been invoiced.
• Review reports, analyze data, and identify opportunities to improve processes and results.
• Assist Local service team for other administrative support as needed
• Assist with answering service department phones and other administrative duties as needed.

To be successful in this role you will need:

• High School Diploma or equivalent.
• Office, administrative, customer service, or related experience.
• Strong organizational and time-management skills with excellent attention to detail.
• Excellent customer and employee relations skills.
• Strong written and verbal communication skills.
• Ability to learn and understand vendor products, warranty programs, contracts, and procedures.
• Strong problem-solving and critical-thinking skills.
• Ability to interpret information, identify issues, and make sound decisions.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Comfortable working independently while also being a collaborative team player.
• Strong computer skills, including Microsoft Word and Excel.
• Ability to adapt to changing priorities and business needs.
• Professional, dependable, and proactive approach to work.
• Experience working with warranty claims or service administration.
• Experience with contract administration or contract management.
• Experience in the power generation, equipment, automotive, mechanical, or related industry.
• Familiarity with dealer or manufacturer warranty programs.

We are currently looking for a talented Warranty Administrator who aligns with our core values:

• Safety First – Know it. Own it. Share it.
• Family Orientated – Demonstrate family values & embrace diversity
• Trusted – Understand the value of reputation and relationship
• Customer Focused – Keep our internal and external customers at the center of all we do
• Humble & Confident – Exhibit modesty and humility alongside confidence
• Accountable – Accept challenge and make it happen
• Always On – Support our customer’s 24/7/365 power needs

Benefits offered so that your employment with us is healthful, fun, and fulfilling:

• Competitive Hourly Rate: Pay range for this role is $23-27/hr., dependent upon experience
• Health & Wellness: medical, prescription drug, dental, vision, life, employee assistance program and pet insurance.
• Work/Life Balance: generous paid time off and holiday schedule.
• Financial Wellbeing: 401(k) savings plan, tuition reimbursement, employee discount programs, etc.

We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, Veteran status or other status protected by law). Candidates must be authorized to work in the U.S

We are a drug free workplace. The successful candidate will be subject to our pre-employment background screening process, including criminal background check as well as education and work experience verification.