Warranty Admin Manager - Momentum Volkswagen

Momentum BMW; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k plan with company match

Paid Time Off accrual

Sundays off

Closed for Thanksgiving day and Xmas

Employee discounts on purchasing andLe

Free and discounted gym membership

Job summary

Momentum BMW Houston seeks a Warranty Admin Manager to lead the dealership’s warranty claim processes, ensuring compliance, accuracy, and maximum reimbursement from OEMs.

Responsibilities include processing and auditing claims, coordinating with service advisors and parts staff, and monitoring receivables to minimize denials and aging. The role requires at least 3+ years of dealership warranty administration and proficiency with CDK or Reynolds & Reynolds DMS.

Qualifications

• 3+ years of automotive warranty administration experience in a dealership.
• Strong knowledge of OEM warranty policies and procedures.
• Proficiency with DMS systems such as CDK or Reynolds & Reynolds.

Responsibilities

• Accurately process and submit manufacturer warranty claims.
• Audit repair orders for proper documentation and minimize denials.
• Reconcile warranty receivables with payments and track aging.
• Act as the primary contact for all manufacturer warranty matters.
• Collaborate with service advisors, technicians, and parts personnel to ensure audit-ready documentation.
• Monitor claim status to ensure timely reimbursement and minimize outstanding balances.

Skills

Warranty knowledge

Auditing

Interdepartmental collaboration

Tools

CDK

Reynolds & Reynolds

Job description

Job Description

The Warranty Admin Manager will manage and optimize our dealership's warranty claim processes, ensuring compliance, accuracy, and maximum reimbursement from OEMs.

Duties And Responsibilities

• Accurately process and submit manufacturer warranty claims, ensuring full compliance with OEM policies and timelines.
• Audit repair orders for proper documentation, labor ops, technician notes, and time stamps to reduce claim denials and chargebacks.
• Reconciles all warranty receivables with payments through the appropriate accounting schedule.
• Act as the primary point of contact for all manufacturer warranty matters, including audits, inquiries, goodwill requests, and program submissions.
• Collaborate with service advisors, technicians, and parts personnel to ensure warranty documentation is complete, consistent, and audit-ready.
• Tracks warranty parts by tagging with repair order number, date of replacement, and date on which part may be disposed.
• Arranges for parts to be shipped to the factory or distributor, or to be scrapped.
• Monitor and manage warranty receivables, aging reports, and claim status to ensure timely reimbursement and minimize outstanding balances.
• 3+ years of automotive warranty administration experience in a dealership setting.
• Strong knowledge of OEM warranty policies and procedures, with the ability to audit and submit claims accurately and independently.
• Proficiency in dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or similar platforms.
• Exceptional attention to detail and documentation review skills to ensure clean, compliant repair orders and minimize chargebacks.
• Effective communication and collaboration skills, with the ability to work closely with service, parts, and manufacturer contacts.

Preferred Qualifications

• Prior experience with warranty systems and programs, including familiarity with Warranty Policies & Procedures Manual.
• Experience navigating warranty audits and resolving denied or underpaid claims.
• Working knowledge of parts return processes and core tracking for warranty-related parts.

Schedule

• FULL TIME
• Sundays Always Off
• Saturday Availability Required

Benefits

• Medical, dental, vision insurance
• 401k plan with company match
• Paid Time Off accrual
• Sundays off
• Closed for Thanksgiving day and Christmas day
• Employee discounts on purchasing and leasing cars
• Free and discounted gym membership plans
• Opportunities for career advancement within a Fortune 500 company

All your information will be kept confidential according to EEOC guidelines