Warrant Services Specialist - Records & Data Entry

City of Portsmouth/ Sheriff's Office; Portsmouth (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Virginia Retirement System (VRS)

Health/Dental/Vision/Life Insurance

Paid Leave: Sick, Annual, Holiday, etc

Tuition Assistance

Health/Flexible Spending Accounts

AFLAC Short/Long-Term Disability

Onsite Gym + Wellness Programs

Employee Assistance Program

Legal Resources

Job summary

The Portsmouth Sheriff's Office is seeking a detail-oriented clerk to process arrest warrants and respond to public inquiries about warrant services at a correctional facility on-site. The role involves reviewing warrants, determining extradition and pickup limitations, and entering warrant information into NCIC/CAD with accuracy.

Requirements include a high school diploma or GED, NCIC/local computer systems certification within six months, and at least two years of clerical experience.

Qualifications

• High school diploma or GED required.
• NCIC/LOCAL and computer system certification within six months of hire.
• Minimum of two years of clerical experience.

Responsibilities

• Review and process arrest warrants and determine extradition and pickup limits.
• Enter and update records for missing persons, stolen property, guns, and vehicles in NCIC.
• Conduct background checks to obtain identifiers and ensure accurate entries.
• Review information to ensure identifiers and safety data are included in records.
• Prepare warrant documents and records for state and federal systems.
• Enter warrant data into NCIC/CAD based on pickup limitations and bond amounts.
• Maintain an active warrant list and verify status before entry.
• Prepare notification letters about outstanding warrants.
• Answer inquiries by phone and in person about warrant services.
• Perform warrant validations.
• Other duties as assigned.

Skills

Attention to detail

Data entry

Interpersonal skills

Confidential recordkeeping

Basic math

Education

High school diploma or GED

NCIC/LOCAL computer systems certification within 6 months

Tools

NCIC/LOCAL computer systems

Office equipment (scanners, copiers)

Job description

The Portsmouth Sheriff's Office is seeking a detail-oriented clerk to process arrest warrants and respond to public inquiries about warrant services at a correctional facility on-site. The role involves reviewing warrants, determining extradition and pickup limitations, and entering warrant information into NCIC/CAD with accuracy.

Requirements include a high school diploma or GED, NCIC/local computer systems certification within six months, and at least two years of clerical experience.