Records Management Specialist

Bernalillo County; Albuquerque (NM); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Leave accruals

Career development

Remote & flex-work options

Education assistance

Health benefits

Retirement benefits

Job summary

Bernalillo County Sheriff's Office in Albuquerque is seeking a Records Management Specialist to direct warrants data entry, audit court documents, and maintain official records. The role emphasizes accuracy, confidentiality, and coordination with courts and other agencies.

Requirements include an associate degree, 2 years clerical experience, and ability to supervise staff. The position offers a 9-month probationary hourly rate with competitive benefits and flexible scheduling where possible.

Qualifications

• Associate’s degree in related field.
• Two years of experience in business/office/clerical administration.
• Experience in maintaining, recording, and filing legal documents.
• Ability to interact with other departments within the county and other jurisdictions.
• Proficiency in scheduling, correspondence, proofreading, and word processing.
• Ability to supervise and assign work to other staff.

Responsibilities

• Directs personnel in handling warrants and report data entering.
• Audits court documents and computer entries for accuracy.
• Processes and codes warrants data into the system.
• Verifies and retrieves original warrants for conformation.
• Maintains official documents and internal records.
• Coordinates procurement, quotes, and records of daily transactions.
• Ensures records are maintained per laws and retention policies.
• Researches resources to enhance report information and drafts reports.

Skills

Attention to detail

Oral and written communication

Organizational skills

Supervision

Education

Associate’s degree

Tools

Computer

Telephone

Fax machine

Job description

Job Posting Title

Records Management Specialist

Department: Bernalillo County Sheriff's Office

Location: 400 ROMA AVE NW

Pay: 9-month probation hourly rate of $20.36
Union hourly rate of $20.77

Close Date: November 9, 2026

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

DUTIES AND RESPONSIBILITIES

• Directs the assigned personnel in proper handling, processing, and maintaining of warrants and report data received by Warrants Data Entry Section.
• Performs audits of court documents and computer entries in order to ensure accuracy.
• Processes, codes, and enters warrants data and report data into the computer system.
• Verifies and retrieves original warrants for conformation and service.
• Responsible for establishing and maintaining official documents and internal records in appropriate files.
• Performs department administrative duties such as coordinating purchase requisitions, securing quotes from vendors; maintenance of records pertaining to daily transactions and business details such as employee time records and budget expenditures.
• Responsible for establishing and maintaining official documents and records in appropriate files, both manual and computer.
• Ensures appropriate records, files, and other official documents are maintained and disseminated in accordance with County, State and Federal laws, records retention policies and procedures.
• Conducts research through available resources to obtain information to enhance report and warrant entry information. Conducts research and prepare drafts of special reports as assigned.
• Works with all court offices and court personnel to ensure timely and effective processing of all court cases.
• Reviews and prepares evidentiary materials for various courts: maintains calendar of court dockets and copies all documentation; gathers and disseminates information to proper officials in each case.
• Acts as a liaison between the department, courts, and other agencies in support of the courts.
• Ensures every case is scheduled and/or rescheduled with notification given to all parties.
• May supervise clerical support staff. *The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. MINIMUM QUALIFICATIONS
• Associate’s degree in related field.
• Two (2) years of experience in business/office/clerical administration.
• Must have experience in maintaining, recording, and filing legal documents.
• Must have the ability to interact with other departments within the county and other jurisdictions.
• Skilled in standard office procedures and operations, e.g., scheduling appointments, processing mail, drafting correspondence, proof reading, and word processing.
• Ability to analyze documents and issues and summarize them with accuracy both orally and in writing.
• Ability to organize, coordinate and prioritize workload for self and others and the ability to supervise and assign work to other staff personnel.
• Knowledge and skills related to the use and operation of equipment and procedures in Warrants Data Entry Section.
• Ability to interact effectively and professionally with the public, supervisors and co-workers.
• Ability to operate standard office machines including typewriters, computer, and multi-line telephone systems. *Any equivalent combination of related education and/or experience may be considered for the above requirements.
• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Complete all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.
• Complete required supervisor training, if applicable. WORKING CONDITIONS
• All essential duties are performed indoors.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on an even surface, which may be carpeted or tile.
• Working surface is typically dry. EQUIPMENT, TOOLS, AND MATERIALS
• Equipment typically used in the performance of office duties includes telephone, computer terminal, computer printer, computer keyboard, photocopy machine, fax machine and calculator. *NOTE*
• You are not required to disclose information about physical or mental limitations that you believe will not interfere with your ability to do the job. On the other hand, if you want the employer to consider special arrangements to accommodate physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you