Warrant Clerk

City of Portsmouth/ Sheriff's Office; Portsmouth (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Virginia Retirement System (VRS)

Health/Dental/Vision/Life Insurance

Paid Leave: Sick, Annual, Holiday, etc

Tuition Assistance

Health/Flexible Spending Accounts

AFLAC Short/Long-Term Disability

Onsite Gym + Wellness Programs

Employee Assistance Program

Legal Resources

Job summary

The Portsmouth Sheriff's Office is seeking a detail-oriented clerk to process arrest warrants and respond to public inquiries about warrant services at a correctional facility on-site. The role involves reviewing warrants, determining extradition and pickup limitations, and entering warrant information into NCIC/CAD with accuracy.

Requirements include a high school diploma or GED, NCIC/local computer systems certification within six months, and at least two years of clerical experience.

Qualifications

• High school diploma or GED required.
• NCIC/LOCAL and computer system certification within six months of hire.
• Minimum of two years of clerical experience.

Responsibilities

• Review and process arrest warrants and determine extradition and pickup limits.
• Enter and update records for missing persons, stolen property, guns, and vehicles in NCIC.
• Conduct background checks to obtain identifiers and ensure accurate entries.
• Review information to ensure identifiers and safety data are included in records.
• Prepare warrant documents and records for state and federal systems.
• Enter warrant data into NCIC/CAD based on pickup limitations and bond amounts.
• Maintain an active warrant list and verify status before entry.
• Prepare notification letters about outstanding warrants.
• Answer inquiries by phone and in person about warrant services.
• Perform warrant validations.
• Other duties as assigned.

Skills

Attention to detail

Data entry

Interpersonal skills

Confidential recordkeeping

Basic math

Education

High school diploma or GED

NCIC/LOCAL computer systems certification within 6 months

Tools

NCIC/LOCAL computer systems

Office equipment (scanners, copiers)

Job description

The Portsmouth Sheriff's Office is seeking an individual responsible for processing arrest warrants and responding to public inquiries regarding warrant services.

Key Responsibilities

• Review and process arrest warrants received by the Sheriff's Office, including determining extradition and pickup limitations based on charge types and bond amounts.
• Prepare and enter wanted persons' records and information related to missing persons, stolen property, guns, and vehicles into NCIC and other applicable computer systems.
• Conduct detailed background checks and criminal history inquiries to obtain identifying information and ensure accurate record entries.
• Review and interpret information to ensure that all required identifiers and officer safety information are included in wanted persons' records.
• Prepare warrant documentation, including cover sheets and records for entry into state and federal computer systems.
• Enter warrant information into NCIC/CAD based on applicable pickup limitations, charge types, and bond amounts.
• Maintain an accurate, active warrant list and verify wanted status before record entry.
• Prepare notification letters informing individuals of outstanding warrants.
• Respond to telephone and in-person inquiries concerning warrant services.
• Complete warrant validations.
• Perform other duties as needed and/or assigned.

Education

• High school diploma or GED required.
• NCIC/LOCAL and computer system certification required within six (6) months of hire, with recertification as necessary

Experience

• Minimum of two (2) years of clerical experience required.
• Personal computing experience preferred.

Required Skills and Abilities

• Knowledge of applicable codes and regulations related to warrant service procedures and recordkeeping.
• Basic mathematical skills.
• Ability to perform accurate and timely data entry, verified through a data entry assessment.
• Strong interpersonal skills, including tact, courtesy, and diplomacy when interacting with the public, coworkers, outside agencies, and City staff.
• Ability to maintain confidential and secure records and information.
• Ability to operate standard office equipment, including computers, typewriters, scanners, telephones, fax machines, base radios, calculators, time-stamp machines, and photocopiers.
• Ability to use various computer software systems for multiphase date and numeric entry functions.
• Ability to work with limited supervision and direction.

Work environment: This position is on-site at a correctional facility

Work Schedule: 2:00 PM – 10:00 PM

Benefits Include:

• Virginia Retirement System (VRS)
• Medical, Dental, Vision, and Life Insurance
• Paid Leave: Sick, Annual, Holiday, Birthday, Military, Bereavement
• Tuition Assistance
• Health/Flexible Spending Accounts
• AFLAC Short/Long-Term Disability
• Fitness Membership Discounts (YMCA, OneLife)
• Onsite Gym + Wellness Programs
• Employee Assistance Program
• Legal Resources