Warrant Clerk

City of Portsmouth/ Sheriff's Office; Portsmouth (VA); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Virginia Retirement System

Medical, Dental, Vision, and Life Ins.

Paid Leave: Sick, Annual, Holiday, etc

Tuition Assistance

Health/Flexible Spending Accounts

Disability insurance

Fitness Discounts

Onsite Gym

Employee Assistance Program

Legal Resources

Job summary

The Portsmouth Sheriff's Office is seeking a candidate to process arrest warrants and handle public inquiries related to warrant services. Responsibilities include reviewing warrants, entering data into NCIC/CAD, and maintaining an accurate warrant list.

Requirements include a high school diploma or GED, NCIC/LOCAL certification within six months, and at least two years of clerical experience. On-site at a correctional facility, with a 2:00 PM – 10:00 PM schedule.

Qualifications

• Minimum two years of clerical experience.
• Certification in NCIC/LOCAL and computer systems within six months.
• Proficient data entry and recordkeeping.

Responsibilities

• Review and process arrest warrants and determine extradition and pickup limitations.
• Enter warrant information into NCIC/CAD and maintain an active warrant list.
• Prepare warrant documentation and records for state and federal systems.
• Respond to telephone and in-person inquiries about warrant services.
• Prepare notification letters for outstanding warrants.
• Perform other duties as needed and/or assigned.

Skills

Data entry

Interpersonal skills

Confidentiality

Attention to detail

Education

High School Diploma or GED

NCIC/Local computer systems certification

Tools

NCIC/CAD

Office software

Office equipment

Job description

The Portsmouth Sheriff's Office is seeking an individual responsible for processing arrest warrants and responding to public inquiries regarding warrant services.

Key Responsibilities

• Review and process arrest warrants received by the Sheriff's Office, including determining extradition and pickup limitations based on charge types and bond amounts.
• Prepare and enter wanted persons' records and information related to missing persons, stolen property, guns, and vehicles into NCIC and other applicable computer systems.
• Conduct detailed background checks and criminal history inquiries to obtain identifying information and ensure accurate record entries.
• Review and interpret information to ensure that all required identifiers and officer safety information are included in wanted persons' records.
• Prepare warrant documentation, including cover sheets and records for entry into state and federal computer systems.
• Enter warrant information into NCIC/CAD based on applicable pickup limitations, charge types, and bond amounts.
• Maintain an accurate, active warrant list and verify wanted status before record entry.
• Prepare notification letters informing individuals of outstanding warrants.
• Respond to telephone and in-person inquiries concerning warrant services.
• Complete warrant validations.
• Perform other duties as needed and/or assigned.

Education

• High school diploma or GED required.
• NCIC/LOCAL and computer system certification required within six (6) months of hire, with recertification as necessary

Experience

• Minimum of two (2) years of clerical experience required.
• Personal computing experience preferred.

Required Skills and Abilities

• Knowledge of applicable codes and regulations related to warrant service procedures and recordkeeping.
• Basic mathematical skills.
• Ability to perform accurate and timely data entry, verified through a data entry assessment.
• Strong interpersonal skills, including tact, courtesy, and diplomacy when interacting with the public, coworkers, outside agencies, and City staff.
• Ability to maintain confidential and secure records and information.
• Ability to operate standard office equipment, including computers, typewriters, scanners, telephones, fax machines, base radios, calculators, time-stamp machines, and photocopiers.
• Ability to use various computer software systems for multiphase date and numeric entry functions.
• Ability to work with limited supervision and direction.

Work environment: This position is on-site at a correctional facility

Work Schedule: 2:00 PM – 10:00 PM

Benefits Include:

• Virginia Retirement System (VRS)
• Medical, Dental, Vision, and Life Insurance
• Paid Leave: Sick, Annual, Holiday, Birthday, Military, Bereavement
• Tuition Assistance
• Health/Flexible Spending Accounts
• AFLAC Short/Long-Term Disability
• Fitness Membership Discounts (YMCA, OneLife)
• Onsite Gym + Wellness Programs
• Employee Assistance Program
• Legal Resources