Clerk - Civil Process

City of Virginia Beach; Evans (CO); On-site; USD 35,000 - 55,000; Full time

Job summary

The City of Virginia Beach is seeking a detail‑oriented Administrative Clerk in the Sheriff’s Office to support civil processes and court-related tasks. You will perform data entry, process lawful documents, answer calls, file, and assist deputies with daily office activities using standard software.

The role requires knowledge of the court system, the ability to calculate Sheriff’s fees, and strong organizational skills. A valid driver's license and CPRS certification in Virginia are required.

Qualifications

• Must hold CPRS certification and Virginia registration.
• Must have a valid driver’s license.
• Experience with data entry and handling legal documents.

Responsibilities

• Data entry and updating of legal processes served by Deputy Sheriffs.
• Assist with scheduling, answering calls, and mail handling.
• Calculate Sheriff’s fees and maintain filing systems.
• Knowledge of local/state laws related to civil process.
• Greet visitors and direct calls to the proper office.
• Operate standard office equipment and Sheriff’s Office software.
• Perform other duties as assigned by supervisor.

Skills

Data entry

Legal documents

Court system knowledge

Phone handling

Mail processing

Office software

Education

CPRS certification

Tools

MS Office

Court databases

Job description

Job Posting End Date:

November 10, 2026

Department:

SHERIFF

Compensation Grade:

G15

Compensation Range & Starting Salary:

Pay Range: $35,193.60 - $54,849.60
Starting salary - Minimum of the Pay Range

Job Exempt (If No, Position is eligible for overtime):

No

About Us

Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees.

Job Duties and Preferred Qualifications

• Performs data entry and updating of legal processes served by Deputy Sheriffs.
• Knowledge of the court system and legal documents, answering telephone(s), schedule appointments, communicate with the deputies in the field, send facsimiles to attorneys, research other databases for information, handle and calculate incoming daily Sheriff’s fees and process incoming/outgoing mail.
• Reports to Account Clerk Supervisor for work schedules, office activities and work distribution; and uses math in calculation of Sheriff’s fees.
• Knowledge of local and state laws and interpreting them for civil process.
• Sort and file correspondence and other materials, answer telephone, greet public and visitors directing callers to proper office.
• Operate standard office machines, equipment, and Sheriff’s Office standard software applications.
• Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less.
• Individual assignments will be determined by the supervisor based on the current workloads and department needs.

Additional requirements

• DMV Transcript: Yes/No
• CDL: No
• Drug & Alcohol Clearinghouse: Yes/No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: Yes/No
• Polygraph: No
• At Will: Yes/No

Minimum Requirements

Must have a current and valid driver’s license. Must be a Certified and Registered Peer Recovery Specialist (CPRS) in Virginia.

Working Conditions

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business.

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile. Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.

Official Job Descriptions

To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E

VRS Contribution

All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace

The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement

The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.