Warehouse Operations & Shipping Coordinator

Quality-Marine; Lancaster (CA); On-site; USD 28,000 - 33,000; Full time

Job summary

Quality-Marine is seeking a Warehouse Administrative Coordinator in California to support the warehouse with order processing, invoicing, and shipping. You will work closely with the warehouse team to ensure orders are picked, packed, shipped, invoiced, and closed accurately and on time.

The ideal candidate has 2–4+ years in administrative, order-processing, or warehouse coordination, plus strong Excel skills and professional communication.

Qualifications

• 2–4+ years of administrative, order-processing, shipping, billing, or warehouse coordination experience.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication, with customer-service focus.

Responsibilities

• Monitor orders from processing to final shipment and ensure accuracy.
• Process shipments using FedEx and other carriers; create labels and documents.
• Prepare and review invoices; resolve discrepancies with billing.
• Maintain accurate data in Excel and ERP/WMS systems.
• Coordinate with warehouse floor to prioritize orders and resolve issues.
• Provide professional customer service by email and phone.

Skills

Attention to detail

Communication

Customer service

Time management

Problem solving

Tools

FedEx Ship Manager

ERP/WMS systems

Microsoft Excel

Job description

Quality-Marine is seeking a Warehouse Administrative Coordinator in California to support the warehouse with order processing, invoicing, and shipping. You will work closely with the warehouse team to ensure orders are picked, packed, shipped, invoiced, and closed accurately and on time.

The ideal candidate has 2–4+ years in administrative, order-processing, or warehouse coordination, plus strong Excel skills and professional communication.