Warehouse & Inventory Coordinator

Ultimate Staffing; San Jose (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

University located in San Jose, CA is seeking a Warehouse & Inventory Coordinator to support campus-wide inventory and warehouse operations. The role balances inventory control, equipment tracking, and materials coordination in a fast-paced campus environment.

Responsibilities include tracking inventory, receiving and distributing equipment, performing cycle counts, updating records, and coordinating with Procurement, IT, and Facilities.

Qualifications

• High school diploma or equivalent.
• 1+ year in warehouse operations, inventory control, shipping/receiving, logistics, or stockroom work.
• Experience maintaining inventory records and tracking transactions.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Valid driver’s license.

Responsibilities

• Track and maintain inventory of equipment and university assets.
• Receive, store, organize, and distribute equipment and materials.
• Conduct cycle counts and physical inventory audits.
• Update inventory records using asset and inventory tracking systems.
• Process equipment transfers, surplus inventory, disposals, and relocations.
• Research and resolve inventory discrepancies.
• Generate inventory reports and maintain accurate records.
• Coordinate with Procurement, Accounting, IT, Facilities, and other departments.
• Maintain a clean, safe, and organized warehouse environment.
• Support inventory compliance and audit readiness activities.

Skills

Organizational skills

Communication skills

Independent work

Multitasking

Driver's license

Inventory records

Inventory transactions

Warehouse experience

Shipping & receiving

Logistics experience

Stockroom operations

Education

High school diploma or equivalent

Job description

Warehouse & Inventory CoordinatorLocation: San Jose, CASchedule: Monday-Friday | Day ShiftPay: $22.00 per hour

Join a well-known university supporting campus-wide inventory and warehouse operations. This role combines inventory control, equipment tracking, warehouse organization, and materials coordination in a fast-paced campus environment. This is an excellent opportunity for candidates with experience in warehouse operations, inventory management, shipping and receiving, stockroom operations, logistics, or materials handling.

What You'll Do

• Track and maintain inventory of equipment and university assets.
• Receive, store, organize, and distribute equipment and materials.
• Conduct cycle counts and physical inventory audits.
• Update inventory records using asset and inventory tracking systems.
• Process equipment transfers, surplus inventory, disposals, and relocations.
• Research and resolve inventory discrepancies.
• Generate inventory reports and maintain accurate records.
• Coordinate with Procurement, Accounting, IT, Facilities, and other departments.
• Maintain a clean, safe, and organized warehouse environment.
• Support inventory compliance and audit readiness activities.

What We're Looking For

• High school diploma or equivalent.
• At least 1 year of experience in warehouse operations, inventory control, shipping and receiving, logistics, stockroom operations, or related experience.
• Experience maintaining inventory records and tracking inventory transactions.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Valid driver's license.
• Ability to lift and carry up to 50 pounds.

Preferred

• Experience with inventory management or asset tracking systems.
• Cycle count, inventory audit, or reconciliation experience.
• Experience using barcode scanners and inventory tracking tools.
• Forklift certification or material handling equipment experience.
• Proficiency with Microsoft Office and Google Workspace.

Physical Requirements

• Frequent standing, walking, bending, lifting, and carrying up to 50 pounds.
• Ability to work in warehouse and office environments.
• Frequent movement between campus buildings and storage locations.

Why Join This Team?

• Consistent Monday-Friday schedule.
• Stable long-term opportunity with a respected university.
• Hands-on inventory and warehouse experience.
• Collaborative team environment.
• Opportunity to support critical campus operations.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.