Warehouse Administration Supervisor

JobSquad Florida; Miami (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

JobSquad Florida is seeking a Warehouse Administration Supervisor to lead the administrative team in a dynamic transportation and logistics environment in Miami. You will enhance efficiency through optimized processes, accurate data handling, and rigorous scheduling, while coordinating with cross‑functional departments to support company objectives.

The role requires a Bachelor's degree and 3–5 years in supervision, with strong communication and organizational skills.

Qualifications

• Requires a Bachelor's degree in a related field and 3–5 years in an administrative or supervisory role.
• Experience in transportation and logistics preferred and strong organizational abilities.
• Proficient with common office software and recordkeeping practices.

Responsibilities

• Oversee and manage administrative staff and assign tasks.
• Develop and implement administrative procedures to improve efficiency.
• Ensure all administrative tasks are completed accurately and timely.
• Manage and maintain records, databases, and filing systems.
• Collaborate with departments to align processes with goals.
• Manage and reconcile expenses related to administrative tasks.
• Coordinate travel arrangements for staff as needed.
• Assist in recruitment and training of new administrative staff.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Under pressure

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Job description

The Warehouse Administration Supervisor is responsible for overseeing the day-to-day operations of the administrative staff in a transportation and logistics company. This includes managing administrative tasks such as data entry, document management, and scheduling, as well as supervising administrative staff and ensuring that all administrative processes are efficient and effective.

Duties and Responsibilities

• Oversee and manage administrative staff, assigning tasks and responsibilities as needed.
• Develop and implement administrative procedures to improve efficiency and accuracy.
• Ensure all administrative tasks are completed accurately and in a timely manner.
• Manage and maintain records, databases, and filing systems.
• Collaborate with other departments to ensure that administrative processes align with company goals and objectives.
• Manage and reconcile expenses related to administrative tasks.
• Manage and coordinate travel arrangements for staff as needed.
• Assist in the recruitment and training of new administrative staff.

Educational background / Work experience

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• At least 3-5 years of experience in an administrative or supervisory role.
• Experience in the transportation and logistics industry preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work well under pressure and meet deadlines.
• Proficient in Microsoft Office and other relevant software programs.

Function / Market & Industry Knowledge / Business Acumen / Processes

Supervisory Responsibilities (if any)

• Supervise and manage administrative staff.

Preferred Qualifications

• Experience working in the transportation and logistics industry.
• Previous supervisory experience.
• Knowledge of transportation regulations and compliance requirements.