Warehouse Admin & Billing Supervisor

Dsv Air & Sea SAU; Belleville (NJ); On-site; USD 67,000 - 79,000; Full time

Job summary

DSV Air & Sea Inc. in Belleville, USA, is seeking a Warehouse Office Supervisor to manage administrative and billing functions tied to warehouse operations. You will lead a team, ensure accurate invoicing, and drive process improvements across office workflows.

The role requires a Bachelor’s degree in a related field and 5+ years of admin/billing experience, with 2+ years in supervision, preferably in logistics. Strong communication and analytical skills are essential.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Logistics, or a related field.
• Minimum of 5 years of experience in administration, billing, or office management, with at least 2 years in a supervisory role.
• Experience in the transportation and logistics industry is preferred.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Leadership and team management capabilities.

Responsibilities

• Oversee all administrative functions related to warehouse operations.
• Ensure proper documentation and record-keeping for inventory, shipments, and deliveries.
• Implement and maintain efficient office procedures and workflows.
• Supervise the billing process to ensure timely and accurate invoicing.
• Review and reconcile billing discrepancies and resolve any issues with clients or internal departments.
• Ensure compliance with company billing policies and procedures.
• Lead, mentor, and develop the administrative and billing team.
• Assign tasks, monitor performance, and provide regular feedback and coaching.
• Conduct performance evaluations and address any performance issues.
• Act as a liaison between the warehouse and office functions to ensure seamless operations.
• Coordinate with other departments to ensure accurate and timely information flow.
• Communicate effectively with clients, suppliers, and internal teams.
• Ensure all administrative and billing activities comply with company policies and industry regulations.
• Implement and maintain quality control processes to ensure accuracy and efficiency.
• Conduct regular audits and reviews of administrative and billing practices.
• Prepare and present regular reports on billing accuracy, administrative efficiency, and team performance.
• Analyze data to identify trends, areas for improvement, and opportunities for cost savings.
• Provide insights and recommendations to senior management.
• Identify opportunities for process improvement and implement best practices.
• Streamline administrative and billing procedures to enhance efficiency and reduce errors.
• Stay updated on industry trends and incorporate new technologies and methods as appropriate.

Skills

Leadership

Communication

Analytical thinking

Problem solving

Team management

Attention to detail

Education

Bachelor's degree in Business Administration, Finance, Logistics, or a related field

Tools

Warehouse management systems

Billing software

Excel

Word

Data analysis tools

Job description

DSV Air & Sea Inc. in Belleville, USA, is seeking a Warehouse Office Supervisor to manage administrative and billing functions tied to warehouse operations. You will lead a team, ensure accurate invoicing, and drive process improvements across office workflows.

The role requires a Bachelor’s degree in a related field and 5+ years of admin/billing experience, with 2+ years in supervision, preferably in logistics. Strong communication and analytical skills are essential.