VPC Operations Support Team - Analyst (General Affairs)

GLOVIS America, Inc.

Alabama

On-site

USD 50,000 - 65,000

Full time

8 days ago

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Benefits offered by this job

Medical, Dental, Vision Insurance

Company-paid life insurance & Short‑/S

14 paid company holidays

80 hours vacation

401K with generous match

Tuition reimbursement

Auto allowance

Wellness reimbursement

Referral bonuses

Safety shoes

Discretionary annual bonus

Years of service awards

Job summary

Hyundai GLOVIS America Inc. seeks an Analyst for the VPC Operations Support Team to manage purchasing and procurement support activities, process vendor invoices, maintain asset records, and ensure compliance with purchasing and accounting procedures.

The role acts as a liaison among departments, vendors, and accounting to ensure accurate procurement processing and timely payments, requiring attention to detail and strong organizational skills.

Qualifications

Experience with purchasing administration and procurement processes.
Strong problem-solving and issue-resolution skills.
Experience with fixed asset accounting preferred.

Responsibilities

Process purchase requests, orders, and procurement transactions per policies and approvals.
Coordinate purchasing with internal teams to ensure timely delivery of goods and services.
Process vendor invoices and payments within established timelines.
Reconcile invoices against POs, receipts, contracts, and docs; resolve discrepancies.

Skills

Purchase order management

Problem-solving

Fixed asset accounting

Transportation/logistics

Excel proficiency

Education

Associate's Degree in Business

Valid driver's license

Job description

COME BE A PART OF OUR EXCELLENT TEAM!

High School Diploma Preferred, but NOT Required
Medical, Dental, and Vision Insurance
100% Company Paid Employee Life Insurance & Short-Term Disability
14 paid Company Holidays
80 Hours of Vacation
40+ Hours of Sick(Differing sick policy for CA, details provided in offer letter)
401K w/ GENEROUS Match
Eligible Tuition Reimbursement
Eligible for Auto Allowance
Eligible for Wellness Reimbursement of up to $50.00 Per Month
Eligible to Receive Referral Bonuses
Team Wear Including Safety Shoes
Eligible for Discretionary Bonus Annually
Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Analyst, VPC Operations Support Team position is responsible for managing purchasing and procurement support activities, processing vendor invoices and payment transactions, maintaining asset and financial records, and ensuring compliance with company purchasing and accounting procedures. The role serves as a key liaison between operational departments, vendors, Purchasing, and Accounting to ensure accurate procurement processing, timely payments, and effective asset management. Success in this role requires expertise in purchasing administration, invoice processing, financial reconciliation, record-keeping, vendor coordination, attention to detail, and organizational effectiveness.

Responsibilities

Process purchase requests, purchase orders, and procurement transactions in accordance with company policies, approval requirements, and operational needs.
Review and verify purchasing documentation to ensure requests are properly approved, supported, and compliant with established procedures prior to processing.
Coordinate purchasing activities with internal requesters, vendors, Purchasing, and Accounting departments to ensure timely procurement and delivery of goods and services.
Process vendor invoices and payment requests accurately and within established timelines to support business operations and vendor relationships.
Review and reconcile vendor invoices against purchase orders, receipts, contracts, and supporting documentation to ensure accuracy and completeness.
Monitor and resolve invoice discrepancies, payment issues, vendor inquiries, and procurement-related exceptions through coordination with internal and external stakeholders.
Review, reconcile, and maintain company credit card statements, supporting receipts, expense documentation, and required approvals.
Maintain accurate purchasing records, vendor files, procurement documentation, and transaction histories in accordance with company requirements.
Track and manage fixed assets, equipment records, asset inventories, and supporting documentation for the Montgomery VPC.
Prepare purchasing reports, payment summaries, asset tracking reports, expense analyses, and other operational documentation for management review.
Ensure compliance with purchasing policies, financial controls, approval requirements, accounting procedures, and record retention standards.
Monitor purchasing transactions and operational expenditures to identify discrepancies, trends, and opportunities for process improvement.
Support internal audits, documentation reviews, inventory verification activities, and compliance assessments related to purchasing and asset management.
Recommend and implement improvements that enhance purchasing efficiency, payment processing accuracy, record management, and operational effectiveness.
Assist with implementation of purchasing systems, workflow enhancements, and process automation initiatives.
Support special projects involving operational cost tracking, vendor management, and asset management improvements.
Participate in cross-functional initiatives focused on financial controls, operational efficiency, and process standardization.

Skills