Procurement and Facility Senior Analyst

Glovis-America,-Inc.; Duluth (GA); On-site; USD 53,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Generous Matching

Paid Vacation

Job summary

GLOVIS America Inc. in the United States (Duluth, GA office) seeks a Senior General Affairs Analyst to independently manage General Affairs operations across multiple locations.

You will handle facility management, purchasing, invoicing, vehicle management, and business gift programs while coordinating with vendors and internal teams to ensure efficient, compliant service delivery. The role involves analyzing operational and financial data, identifying cost-saving opportunities, and guiding GA

Qualifications

• Strong knowledge of facility management, purchasing administration, invoice processing, vendor management, and administrative operations.
• Strong analytical and problem-solving skills with the ability to evaluate operational and financial information and recommend improvements.
• Ability to independently manage multiple priorities, projects, and stakeholder relationships across multiple locations.

Responsibilities

• Provide front desk and visitor support for the Atlanta office as needed, including greeting visitors and coordinating with internal teams to ensure a professional visitor experience.
• Manage purchasing and invoicing for assigned locations, including Atlanta Fairburn, and Michigan.
• Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
• Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
• Maintain records and support budget monitoring and reporting.
• Manage day-to-day facility and office operations for assigned locations.
• Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
• Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
• Support office moves, events, signage, and other facility projects.
• Ensure offices remain secure, stocked, organized, functional, and presentable.
• Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
• Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
• Track vehicle status and support acquisitions, transfers, replacements, and disposals
• Manage business gift requests, purchasing, inventory, distribution, and delivery.
• Coordinate with vendors and maintain gift inventory and records.
• Support executive, customer, partner, and corporate gift requirements.
• Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.
• Assist with planning and coordinating office events, employee activities, meetings, and special functions, including logistics, supplies, vendor coordination, and setup.
• Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.
• Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.
• Support department projects, office moves, facility initiatives, and other GA programs. Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.
• Strong knowledge of ERP systems, procurement systems, fleet management platforms, or vendor management programs.

Skills

Facility management

Purchasing administration

Invoice processing

Vendor management

Administrative operations

Education

Bachelor's Degree

Job description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Senior General Affairs Analyst independently manages assigned General Affairs operations and administrative programs for multiple locations. The position is primarily responsible for facility management, purchasing and invoicing administration, company vehicle management, and business gift management for assigned locations. The role coordinates with vendors, internal departments, and business stakeholders to ensure efficient operations, regulatory compliance, and effective service delivery. The Senior General Affairs Analyst analyzes operational and financial data, identifies opportunities for cost savings and process improvements, and provides subject matter expertise and guidance to other General Affairs team members.

Compensation

$53,000-$75,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

Provide front desk and visitor support for the Atlanta office as needed, including greeting visitors and coordinating with internal teams to ensure a professional visitor experience.

Purchasing & Invoice Administration

• Manage purchasing and invoicing for assigned locations, including Atlanta Fairburn, and Michigan.
• Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
• Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
• Maintain records and support budget monitoring and reporting.

Facility & Office Operations

• Manage day-to-day facility and office operations for assigned locations.
• Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
• Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
• Support office moves, events, signage, and other facility projects.
• Ensure offices remain secure, stocked, organized, functional, and presentable.

Company Vehicle Management

• Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
• Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
• Track vehicle status and support acquisitions, transfers, replacements, and disposals

Business Gift Management

• Manage business gift requests, purchasing, inventory, distribution, and delivery.
• Coordinate with vendors and maintain gift inventory and records.
• Support executive, customer, partner, and corporate gift requirements.

Vendor & Service Provider Management

• Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.

Assist with planning and coordinating office events, employee activities, meetings, and special functions, including logistics, supplies, vendor coordination, and setup.

Analysis & Reporting

• Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.

Process Improvement & Compliance

• Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiatives.

General Affairs Projects & Support

• Support department projects, office moves, facility initiatives, and other GA programs. Provide training and guidance to team members on assigned purchasing, invoicing, facility, vehicle, and administrative processes.

Skills

Strong knowledge of facility management, purchasing administration, invoice processing, vendor management, and administrative operations.

Strong analytical and problem-solving skills with the ability to evaluate operational and financial information and recommend improvements

Ability to independently manage multiple priorities, projects, and stakeholder relationships across multiple locations.

Advanced proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.

Strong verbal and written communication skills with the ability to effectively interact with employees, vendors, management, and cross-functional teams.

Ability to exercise sound judgment and make independent decisions within established policies and procedures

Experience supporting multi-site operations within a corporate, logistics, manufacturing, or distribution environment.

Experience with ERP systems, procurement systems, fleet management platforms, or vendor management programs.

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

Education & Experience

• Bachelors Required
• 3-5 years of direct experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Duluth, GA office