VP of Pharmacy Administrative Assistant

RPMGlobal; Yakima (WA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Employer-paid health insurance

Profit sharing

403(b) retirement plan

Generous PTO

8 paid holidays

Telemedicine

Job summary

Yakima Valley Farm Workers Clinic seeks an Administrative Assistant to the VP of Pharmacy Business Operations. This role provides confidential admin support, coordinates travel, drafts reports, and transcribes minutes for timely distribution.

The position supports the VP, maintains filing systems, and liaises with stakeholders to ensure smooth operations. Work hours are Monday–Friday, 8:00 am–5:00 pm, with competitive pay and full benefits including insurance, retirement, and PTO.

Qualifications

• Associate's Degree or High School Diploma/GED with equivalent experience or certificate from an accredited technical school required.
• 3 years’ experience with complex office responsibilities.
• Ability to maintain confidentiality.
• Knowledge of secretarial skills, including answering phones, taking messages, typing, composition, scheduling, transcribing, etc.
• Proficient with Microsoft Access, Excel, PowerPoint, and Word; ability to create operational reports with these programs.
• Ability to prioritize and handle a variety of tasks simultaneously.
• Ability to periodically travel to and attend off-site meetings.
• Ability to operate all standard office machines and equipment.
• Ability to work with frequent interruptions.

Responsibilities

• Provide confidential administrative support to the VP, including coordinating schedules, processing documents, and responding to telephone calls.
• Arrange travel and reimbursements and travel with the VP as needed.
• Compose written correspondence and reports.
• Attend meetings, transcribe minutes, and distribute them in a timely manner.
• Develop and maintain filing systems, databases, and office systems.
• Coordinate office support and cross-coverage as needed.
• Monitor and coordinate purchasing and maintenance needs.
• Maintain professional relationships with stakeholders and serve as a liaison for the VP.
• Provide training to VP direct reports, administrative support, and others as necessary.
• Ensure confidentiality of information and system data.
• Perform other duties as assigned.

Skills

Secretarial skills

Scheduling

Communication

Confidentiality

Travel coordination

Education

Associate's Degree or High School Diploma/GED with equivalent experience

Tools

Microsoft Access

Excel

PowerPoint

Word

Job description

Join our team as an Administrative Assistant to the VP of Pharmacy Business Operations!

Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific Northwest with 40+ clinics across Washington and Oregon. We offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.

We invite you to explore our short clips, "WEare Yakima - WE are Family" and "YVFWC - And then we grew", for a glimpse into our dedication to our communities, health, and families!

Position Highlights:

• 1.0 FTE (40 hours per week)
• $21.44-$31.58/hour DOE with the ability to go higher for highly experienced candidates
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine
• Profit sharing & 403(b) retirement plan available
• Generous PTO, 8 paid holidays, and much more!
• Monday - Friday, 8:00 am - 5:00 pm

What You’ll Do:

• Provide confidential administrative support to the VP, including coordinating schedules, processing documents, and responding to telephone calls
• Arrange travel and reimbursements and travel with the VP as needed
• Compose written correspondence and reports
• Attend meetings, transcribe minutes, and distribute them in a timely manner
• Develop and maintain filing systems, databases, and office systems
• Coordinate office support and cross-coverage as needed
• Monitor and coordinate purchasing and maintenance needs
• Maintain professional relationships with stakeholders and serve as a liaison for the VP
• Provide training to VP direct reports, administrative support, and others as necessary
• Ensure confidentiality of information and system data
• Perform other duties as assigned

Qualifications:

• Associate's Degree or High School Diploma/GED with equivalent experience or certificate from an accredited technical school required
• 3 years’ experience with complex office responsibilities
• Ability to maintain confidentiality
• Knowledge of secretarial skills, including answering phones, taking messages, typing, composition, scheduling, transcribing, etc.
• Proficient with Microsoft Access, Excel, PowerPoint, and Word; ability to create operational reports with these programs
• Ability to prioritize and handle a variety of tasks simultaneously
• Ability to periodically travel to and attend off-site meetings
• Ability to operate all standard office machines and equipment
• Ability to work with frequent interruptions

Our Mission Statement

“Together we transform our communities through compassionate, individualized care, eliminating barriers to health and well-being.”

Our mission celebrates inclusivity. We are committed to equal-opportunity employment.

Visit our website at www.yvfwc.com to learn more about our organization!