Election Cycle Temp

Pinal County; Florence (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Pinal County is seeking a diligent Clerical Associate to support voter registration and early voting operations. You will handle forms, issue voter IDs, process ballots, verify signatures, and assist voters with questions in person or by phone.

Responsibilities include maintaining confidentiality, performing data entry, and upholding county procedures in a fast-paced election environment.

Qualifications

• High School Diploma or GED required.
• Arizona Driver’s License required within 30 days of hire.
• Ability to handle confidential information.
• Strong data entry and clerical skills.
• Familiarity with election laws and procedures preferred.

Responsibilities

• Accepts and distributes voter registration forms and early ballots.
• Processes registration forms and issues voter ID cards.
• Receives and prepares early ballots for in-office and mailings.
• Verifies signatures on ballots and petitions within deadlines.
• Provides customer service to voters by phone or in person.

Skills

Customer service

Data entry

Attention to detail

Verbal communication

Education

High School Diploma or GED

Job description

JOB SUMMARY

Under supervision, performs the basic duties of Voter Registration and Early Voting during the election cycle as required by state statute for the Recorder's Office. This position is not covered under the Pinal County Merit System. Incumbents in this position serve at the pleasure of their respective Appointing Authority. The employment relationship of incumbents in this position is "at will" the employee may be terminated at any time, for any reason, with or without cause.

• Accepts and distributes various forms related to Elections including Voter Registration Forms and Early Ballots.
• Processes registration forms and issues Voter Identification Cards to registered voters in Pinal County.
• Receives early ballot information from active voters.
• Prepares and processes early ballots for in office voters and mailings.
• Reviews early ballot affidavits for inclusion of signature.
• Verifies signatures on returned early ballots.
• Verifies signatures and addresses for petitions received from the Arizona Secretary of State's Office. Performs standard data entry, receives incoming mail, and scans documents.
• Reviews all registration forms for completion and notifies voters of incomplete or damaged forms. Provide customer service to the voters of Pinal County by answering general question on the phone or in person; assist voters in which forms to complete and early voting process.
• Verifies signatures on petitions and provisional/conditional ballots within specified timeframes as required by Arizona Revise Statutes.
• Receivesnon-deliverablevoteridentificationcardsandverifiescorrectaddressifapplicable, generates confirmation letters for distribution and maintains voter registration log.
• Maintains absolute confidentiality of work-related issues, customer records and restricted County information; performs related duties as required or assigned.

POSITION SPECIFIC DUTIES - ELECTIONS

Clerical Work

Perform office and general routine clerical work. Under close supervision of assigned Manager.

• Answer telephone calls, screen calls, and route to appropriate individuals.
• Compile information and sort documents.
• Create files and office record labels.
• Enter data in the poll worker database and spreadsheets.
• Receive and distribute correspondence, sort, index, file, and retrieve forms and documents.
• Maintain absolute confidentiality of work-related issues, poll worker, candidate, and campaign finance records, and restricted County information.
• Copy and scan documents in preparation for election boards and polling place locations.
• Administrative Assistant duties

Warehouse Work

Perform stocking, lifting, and moving materials and equipment in a warehouse environment. Under close supervision of Deputy Director of Logistics and Operations.

• Stock election supply cages with election materials and equipment.
• Maintain cleanliness of warehouse and work area.
• Count, sort, and distribute supplies to assigned polling place supply cages.
• Load and unload materials and equipment scheduled for deployment to poll sites and upon return.
• Move, push, and lift equipment and boxes in a warehouse environment up to 50 pounds.
• General warehouse worker duties

• High School Diploma or GED equivalent

• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

• Applicable Federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993.
• Recorder's Office policies, procedures and regulations, and the Arizona Secretary of State Procedures Manual.
• Imaging production equipment, techniques and quality standards.
• Official record keeping practices, and customer service standards and protocols.
• Properly processing a variety of technical documents.
• Understanding and applying relevant Federal and State laws, rules, regulations, and County policies.
• Operating computer systems and basic software applications.
• Providing effective customer service, and dealing tactfully and courteously with the public.

PHYSICAL DEMANDS

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone.

WORK ENVIRONMENT

Position is located in an indoor office environment.

This announcement may be closed as soon as a sufficient number of qualified applicants have applied.

NOTICE TO APPLICANTS

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, which may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications, and position funding; starting salaries above the first quartile require additional approval. Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.