Judicial Assistant - Superior Court - (1026)

Coconino County Arizona; Flagstaff (AZ); Sur place; USD 60 000 - 66 000; Plein temps

Avantages offerts par ce poste

Vacation/Annual Leave

Sick Leave

Holidays

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre-Tax Deduction Plan

Résumé du poste

Coconino County Superior Court seeks an administrative secretary to support case flow management and calendar maintenance. Under general supervision, the role serves as a personal assistant to an elected official and reports to the appointing authority.

The position is at will and may be terminated at any time. Typical duties include prioritizing cases, notifying judges and attorneys, managing calendars, handling inquiries, and processing court documents.

Qualifications

• Three years' experience as a legal secretary, OR; any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Responsabilités

• Performs case management functions including prioritizing and scheduling cases and notifying judges and attorneys of current status of cases
• Facilitates case flow management with accuracy, completeness and adherence to court and legal procedures
• Prepares, updates, distributes, and manages the court's calendar in hard copy and computerized form, including an internet version published on the County website
• Ensures that attorneys, litigants, court staff and involved parties are present and prepared to commence hearings
• Responds to inquiries from citizens, attorneys, judges, and various concerned parties and directs callers to the proper person or agency
• Picks up, delivers, screens, routes, and responds, as directed, to mail for the division
• Assesses potential security problems and notifies appropriate personnel
• Prepares, distributes and dockets to the court's database (AJACS), when appropriate, various correspondence and official documents, including judge's rulings, notices, jury instructions, and memoranda
• Requests juries for trials in a timely manner
• Prepares notebooks for jurors, assists in preparation of questionnaires, preliminary instructions, final instructions, letters to employers, and cancels jury requests when appropriate
• Researches statistical and clean-up reports to facilitate case management
• Arranges for meetings and conferences by notifying participants, preparing and distributing agendas and accompanying materials, and assists with follow-up of decision items
• Makes travel arrangements, processes travel claims, and reconciliation statements through the Works program
• Performs wide range of duties directly related to implementation of division's special assignment
• Serves as a liaison to all other court support units on behalf of the Judge
• May supervise support staff

Connaissances

Legal Administrative Experience

Court Experience

Other Administrative Experience

Office Management Experience/Skills

AJACS

JOLTS

CMS

WordPerfect

Microsoft Word

Outils

AJACS

JOLTS

CMS

WordPerfect

Microsoft Word

Description du poste

Nature of Work

Under general supervision performs administrative and secretarial work of considerable difficulty in Superior Court to facilitate case flow management; performs related work as assigned. As a personal assistant to an elected official, incumbents in this position serve at the pleasure of, and report directly to, their respective Appointing Authority. The employment relationship of incumbents in this position is "at will" and the employee can be terminated at any time, for any reason, with or without cause.

Please note: The hiring range for this position is determined by experience and qualifications.

Typical hiring range is $60,268.21 – $66,294.80

Full earning capacity range is $60,268.21 - $87,604.19

Typical Duties

• Performs case management functions including prioritizing and scheduling cases and notifying judges and attorneys of current status of cases


• Facilitates case flow management with accuracy, completeness and adherence to court and legal procedures


• Prepares, updates, distributes, and manages the court's calendar in hard copy and computerized form, including an internet version published on the County website


• Ensures that attorneys, litigants, court staff and involved parties are present and prepared to commence hearings


• Responds to inquiries from citizens, attorneys, judges, and various concerned parties and directs callers to the proper person or agency


• Picks up, delivers, screens, routes, and responds, as directed, to mail for the division


• Assesses potential security problems and notifies appropriate personnel


• Prepares, distributes and dockets to the court's database (AJACS), when appropriate, various correspondence and official documents, including judge's rulings, notices, jury instructions, and memoranda


• Requests juries for trials in a timely manner


• Prepares notebooks for jurors, assists in preparation of questionnaires, preliminary instructions, final instructions, letters to employers, and cancels jury requests when appropriate


• Researches statistical and clean-up reports to facilitate case management


• Arranges for meetings and conferences by notifying participants, preparing and distributing agendas and accompanying materials, and assists with follow-up of decision items


• Makes travel arrangements, processes travel claims, and reconciliation statements through the Works program


• Performs wide range of duties directly related to implementation of division's special assignment


• Serves as a liaison to all other court support units on behalf of the Judge


• May supervise support staff

Essential functions of this position include but are not limited to: walking; sitting; lifting and carrying (1-50 lbs) of files supplies and mail; pushing/pulling carts, doors, filing cabinets (1-50 lbs); climbing stairs; working with interruptions; repetitive motion (hand, wrist, elbow and shoulder) for telephone, typing filing etc.; vision acuity (near and far) for writing, typing and dealing with staff and the public; hearing and speech for ordinary conversation; finger dexterity for typing, writing, filing etc

Minimum Qualifications

Three years' experience as a legal secretary, OR; any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Preferred Qualifications Includes

• Legal Administrative Experience


• Court Experience


• Other Administrative Experience


• Office Management Experience/Skills

An ideal candidate is a highly organized, discreet, and proactive professional who manages complex calendars, caseflow, and communications with accuracy and professionalism. They demonstrate strong judgment, exceptional attention to detail, and the ability to support the judge and courtroom operations efficiently and respectfully.

This position is At-Will.

This position is exempt from overtime.

Note: Individuals in exempt classifications as part-time employees may be classified as non-exempt per FLSA law regarding minimum weekly salary requirements.

Knowledge, Skills And Abilities

• Rules of Criminal and Civil Procedure and A.R.S. statutes affecting court functions


• Arizona Code of Judicial Conduct and Arizona Code of Conduct for Judicial Employees


• Time limits governing pleadings, hearings, and legal filings


• Court procedures, legal terminology and legal documents


• Business English, spelling and grammar


• Standard office practices

Skill In

• Recognizing and maintaining the need for confidentiality in work assignments


• Use of personal computers and word processing software including AJACS, JOLTS, CMS, WordPerfect, and Microsoft Word

Ability To

• Effectively manage conflicting priorities and stressful situations


• Work independently and make sound decisions in accordance with established guidelines


• Adapt to and integrate new computer programs into daily duties


• Work safely and support the culture of workplace safety


• Establish and maintain effective working relationships with judges, attorneys, other agencies, the public, and the media


• Prepare and maintain complex reports and records


• Follow written and verbal instructions


• Communicate effectively in a professional, confidential, and courteous manner, verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave


• Sick Leave


• 10 Holidays Per Year


• Health Care Insurance


• Dental Plan


• Vision Plan


• Group Life Insurance


• Pre-Tax Deduction Plan


• Sick Leave Conversion Plan


• Personal Day Purchase Program


• Vacation Sell Back Program


• Tuition Reimbursement Program


• Wellness Program


• Long-Term Disability


• Arizona State Retirement System


• Employee Assistance Program


• On-going Training Opportunities


• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision


• Supplemental Life (for employees & dependents)


• Flexible Spending Account


• Health Savings Account


• Tax-deferred investment program


• Accidental and Disability Insurance


• Short Term Disability