Volunteer Services Ops Assistant — Data & Reporting

Catholic Community Services; Tacoma (WA); On-site; USD 33,000 - 38,000; Full time

Benefits offered by this job

Excellent benefits package

3 weeks vacation

Flexible schedules

Job summary

Catholic Community Services is seeking an Operations Assistant for the Southern Region to handle clerical duties, data collection, and reporting. You will maintain reporting databases, provide information and referral services, and support program coordinators across multiple tasks.

The role requires strong computer skills, good communication, and reliable transportation. A background check is required, and CCS emphasizes a collaborative, culturally competent service environment.

Qualifications

• High school Diploma.
• Strong computer skills and experience with Windows based Word and Excel.
• Good communication skills both oral and written
• Ability to accurately type at least 40 words per minute
• Strong interpersonal skills
• Applicant must successfully pass required background checks prior to an offer of employment.
• Must have reliable transportation, valid driver’s license, auto registration and automobile insurance.
• Must have an acceptable driving record per CCS’ driving policy.

Responsibilities

• Serves as the Operations Assistant for the Southern Region division.
• Collects and inputs statistical data needed to produce reports as needed for funders and other departments within Volunteer Services.
• Monthly reports include: Volunteer Report as needed; Paratransit/Medicaid trip log data and billing reports; Contract monthly reports; Supporting Program Coordinators to collect volunteer mileage sheets and preparing for accounting dept.; Monthly billing and data collection Paratransit; Assist Transportation Specialist with Paratransit scheduling in Grays Harbor and Olympia areas; Surveys at least annually.
• Assists with contractual volunteer driver updates.
• Assist Program Coordinators with volunteer recognition events.
• Assist Program Director as needed with other office tasks.
• Other duties as assigned.

Skills

Computer skills

Word

Excel

Strong communication skills

Typing speed 40 wpm

Interpersonal skills

Background checks

Reliable transportation

Driver's license

Auto insurance

Education

Associates Degree in social service or related field

Tools

Word

Excel

Job description

Catholic Community Services is seeking an Operations Assistant for the Southern Region to handle clerical duties, data collection, and reporting. You will maintain reporting databases, provide information and referral services, and support program coordinators across multiple tasks.

The role requires strong computer skills, good communication, and reliable transportation. A background check is required, and CCS emphasizes a collaborative, culturally competent service environment.