Visitor Services & Office Operations Specialist

TMEIC; Brookshire (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

TMEIC is seeking a professional receptionist to be the first point of contact and to provide administrative support across the Brookshire, TX site. You will greet visitors, answer calls, manage the visitor system, coordinate meetings, and assist with travel logistics as needed.

You will contribute to a confidential, client-focused work environment, supporting vendors and internal teams while maintaining accurate records and office supplies, adhering to company policies.

Qualifications

• High school diploma or equivalent.
• 2 years' receptionist experience in a professional office environment.
• Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality.
• Demonstrated successful experience with administrative, clerical, and office systems and equipment.
• Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts.
• Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills.
• Demonstrated continuous improvement in areas of responsibility.
• Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint.
• Availability to travel less than 5%.

Responsibilities

• Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality.
• Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality.
• Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting.
• Provide services in the Company's print center, as applicable.
• Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested.
• Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested.
• Plan, organize, and administer a variety of Company activities, as requested.
• Ensure sufficient and appropriate office supplies are available for the office, as requested.
• Coordinate with vendors for office services and maintenance, as requested.
• Bring full effort to bear on tasks assigned by manager.
• Give manager best advice.
• Give earliest notice when work cannot be delivered as specified.
• Cooperate and collaborate with peers and interact cross-organizationally as specified by manager.
• Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment
• Comply with all Company policies, practices, and procedures and all regulations and laws
• Recommend viable improvements proactively
• Ensure effective utilization of business tools and processes

Skills

Receptionist experience

Microsoft Office

Discretion/confidentiality

Interpersonal skills

Administrative support

Travel coordination

Education

High school diploma

Associate degree in related field

Tools

Visitor management system

Job description

TMEIC is seeking a professional receptionist to be the first point of contact and to provide administrative support across the Brookshire, TX site. You will greet visitors, answer calls, manage the visitor system, coordinate meetings, and assist with travel logistics as needed.

You will contribute to a confidential, client-focused work environment, supporting vendors and internal teams while maintaining accurate records and office supplies, adhering to company policies.