Visitor Experience & Workplace Operations Specialist

CORE Builders; San Jose (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

FSA

Retirement plan

PTO and holidays

Job summary

CORE Builders is seeking a detail-oriented Workplace Operations Coordinator to ensure a professional, welcoming office environment and outstanding internal service. You will manage onboarding logistics, visitor experiences, and daily office readiness while collaborating with HR, IT, and leadership to support productivity and culture.

Ideal candidates are highly organized, proactive, and capable of balancing multiple priorities with a positive attitude, contributing to CORE’s culture and

Qualifications

• Associate's or Bachelor's degree required.
• Experience in workplace operations, office administration, hospitality, employee experience, facilities coordination, customer service, event coordination or related functions is a plus.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and workplace collaboration tools.
• Strong organizational, time-management and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain day-to-day office readiness and appearance.
• Coordinate visitor logistics and hospitality for guests.
• Support onboarding/offboarding logistics and employee experience initiatives.
• Assist with office moves, seating, and vendor coordination.
• Monitor and maintain workplace standards and cleanliness.
• Support events, meetings, and employee appreciation activities.
• Coordinate vendor visits, invoices, and workplace asset management.

Skills

Organization

Customer service

Communication

Proactive

Teamwork

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Outlook

Teams

Job description

CORE Builders is seeking a detail-oriented Workplace Operations Coordinator to ensure a professional, welcoming office environment and outstanding internal service. You will manage onboarding logistics, visitor experiences, and daily office readiness while collaborating with HR, IT, and leadership to support productivity and culture.

Ideal candidates are highly organized, proactive, and capable of balancing multiple priorities with a positive attitude, contributing to CORE’s culture and