Visitor Engagement Events Coordinator - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

The University of Pittsburgh invites applications for an Events Coordinator to support on-campus and hybrid events. You will coordinate logistics for facilities, speakers, technology, transportation and personnel, and oversee event activities.

Essential duties include assisting the Visitor Engagement team, managing day-of-event operations, AV setup, and post-event evaluation. A Bachelor’s degree is required, with a Monday–Friday schedule and hybrid work arrangement.

Qualifications

• Bachelor's degree required.
• No prior experience required.
• Strong communication and customer-service skills.

Responsibilities

• Coordinate on- and off-campus events with the Visitor Engagement team.
• Manage day-of-event logistics, setup and teardown.
• Operate and troubleshoot AV equipment and presentation tech.
• Lead scheduling and space reservations (Alumni Hall).
• Monitor inventory of materials and office supplies.
• Document post-event assessments and propose improvements.
• Respond to communications promptly and professionally.

Skills

Communication

Customer service

Problem solving

Teamwork

Education

Bachelor's degree

Job description

Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.

Essential Functions

• Provide assistance and support to the Visitor Engagement team in the planning and execution of on and off campus events.
• Coordinates day of event logistics and activities, including set up and take down after completion of event.
• Possess thorough knowledge of complex AV equipment and the ability to operate computers, projector, microphones and other equipment needed for presentations.
• Ability to troubleshoot and solve problems related to AV.
• Lead event scheduling and space reservations for Alumni Hall.
• Assist with monitoring the inventory of recruitment-related materials and other office supplies.
• Performs post-event tasks related to assessing the event’s success; documents issues and identifies improvements for future planning.
• Responds to communications promptly and with professional customer-service skills.

Physical Effort

Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Events Coordinator

Job Family Administrative Support

Job Sub-Family Events

Campus Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: No experience required

Will this position accept substitution in lieu of education or experience? No

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m., mornings, evenings and weekends will be required

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD BasedUpon Qualifications

Relocation Offered: No

Visa Sponsorship Provided: No

Background Check For position finalists, employment with the University will require successful completion of a background check

The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Auto req ID: 482282BR

Minimum Education Required: Bachelors

City: Pittsburgh

State: Pennsylvania

Job Category: Educational Services

Job Code: Education Educational and Training Services

Affiliate Sponsor: Pitt