Event Manager

Legends Global; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Company matched 401k

Free parking

Paid time off

Job summary

LEGENDS GLOBAL is seeking an Events Manager at the David L. Lawrence Convention Center in Pittsburgh to ensure client needs are met by mobilizing internal resources, setting up, operating, and closing out events.

The role requires flexible hours, standing and walking long hours, and coordinating with internal departments, unions, and service partners. On-site management and invoicing duties are included, with a focus on delivering seamless events.

Qualifications

• 2 years’ experience in operation and execution of large convention/trade shows (>5K attendees).
• Bachelor’s degree in hospitality, event planning, sports management or related field required.
• Experience working with unions such as AV, stage hands, productions, and setup staff.

Responsibilities

• Advise and meet with clients on event details and logistics.
• Gather information: agenda, room requirements, labor, electrical, security needs.
• Coordinate with internal departments and service partners on procedures and deadlines.
• Quote prices for operational and labor services not in the Event License Agreement.
• Present detailed requirements to operations and manage changes during events.
• Be on site as manager on duty during execution and coordinate invoicing with finance.
• Prepare and distribute event documents to clients and internal teams.
• Input and maintain contracts and event data in systems.
• Lead pre-event meetings and attend departmental briefings.
• Perform duties as assigned by the Director of Event Services.

Skills

Event coordination

Client liaison

Team leadership

Budgeting

Staff coordination

Communication

Education

Bachelor's degree in hospitality or related field

Tools

Microsoft Word

Excel

Microsoft Outlook

Momentous

Social Tables

Job description

Join our team and get access to some of the most exciting events in the Greater-Pittsburgh area that include annual conventions, sporting events, public shows, celebrity galas and prestigious gatherings! Work alongside other rock stars as we create a never-forgetting experience for our guests! When joining our team, you will also gain access to DAY ONE medical, dental, vision benefits alongside a wealth of voluntary benefits such as disability, accident, pre-paid legal, critical illness, company matched 401k and so much more. Did I mention FREE DOWNTOWN PARKING? Vacation, Sick, Holiday, and Personal Days too! Let us not forget our completely awesome employee events each year! *Some benefits may only be available in a full-time status, but lots of perks for part-time team members too!

LEGENDS GLOBAL, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Events Manager at the David L. Lawrence Convention Center.

This Events Manager position is responsible for ensuring that the operational needs of clients are met by mobilizing the necessary internal resources to properly set up, operate and close out events. Incumbent serves as primary contact for client and all internal departments and must be present during the execution of the event. Position requires flexible hours.

Major Responsibilities:

Event Coordination

• Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics.
• Gathers and organizes all information pertinent to the event such as agenda, meeting room requirements, labor needs, electrical needs, security needs, etc.
• Respond to client inquires by either providing information or directing inquiry to appropriate internal department.
• Advises clients and service partners on the operational procedures, policies, rules and regulations and deadlines of the facility.
• Quotes prices for operational and labor services not specified in the Event License Agreement.
• Provides clear, concise and timely communication of detailed requirements to operational departments.
• Process last minute changes requested by clients, and alerts internal departments and/or service contractors as necessary.
• Must be present during the execution of the event and serve as manager on duty as required.
• Coordinate with finance on the invoicing of events.

Event Administration

• Prepares and distributes to client and internal departments in a timely manner an event document(s) detailing all information required for the execution of the event.
• Maintains documentation of all contracts and correspondence related to definite sales accounts.
• Accurately inputs and updates all information pertinent to definite sales accounts into the computer.
• Prepares room diagrams for event functions.
• Prepares, reviews, and completes final event settlements.
• Handles subsequent inquiries regarding event settlements.

Internal Communication

• Meets with internal departments as necessary to discuss event requirements.
• Holds pre-event meeting with client and internal departments to review event requirements and logistics.
• Attends departmental meetings as required.
• Performs related duties as assigned by the Director of Event Services.

Working Conditions:

• Standing up to 2+ hours at a time and walking as much as 10 miles on a show day
• Walking surfaces are comprised primarily of concrete and uneven surfaces,
• Not substantially exposed to adverse conditions. Activities occur both inside and outside the Center; some seasonal cold, heat and humidity
• Perform office related functions in standard office setting, including use of computer
• Must be able to work long hours (12+), weekends and/or nights and holidays as events dictate.
• Ability to multi-task in a high demand, fast paced, working environment

Qualifications:

• Two (2) years’ experience in the operation and execution of convention and/or trade shows with attendance over 5K
• Bachelor’s degree in hospitality, event planning, sports management or a related field required.
• Experience working with unions such as audio visual, stage hands, productions and set up staff, etc.
• Must be able to effectively manage many conflicting priorities at one time
• Demonstrate ability to lead.
• Excellent verbal, written communication, and organizational skills
• Self-motivated and capable of working independently or in interdisciplinary teams
• Professional presentation, appearance and work ethic
• Computer knowledge includes word, excel, Microsoft outlook, Momentous, and Social Tables.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

LEGENDS GLOBAL is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.