Visitor Engagement Events Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 36,000 - 52,000; Full time

Job summary

The University of Pittsburgh seeks a Visitor Engagement Events Coordinator to manage logistics for meetings, conferences, and campus events, coordinating facilities, speakers, technology, transportation, and staff.

You will handle marketing materials, event setup, and on-site operations, lead scheduling and space reservations, monitor recruitment material inventories, and perform post-event assessments for continuous improvement.

Qualifications

• Experience coordinating events and meetings.
• Strong communication and customer-service skills.
• Familiarity with AV equipment and setup.

Responsibilities

• Provide assistance and support to the Visitor Engagement team in planning and executing events.
• Coordinate day-of event logistics and activities, including setup and teardown.
• Operate AV equipment and troubleshoot AV issues.
• Lead event scheduling and room reservations.
• Assist with inventory of recruitment materials and office supplies.
• Conduct post-event assessments and identify improvements.

Skills

Event coordination

Customer service

Logistics planning

AV equipment knowledge

Problem solving

Communication

Education

Bachelor's Degree

Tools

Microsoft Office

Event management software

Job description

Job Description - Visitor Engagement Events Coordinator (26005374)

Visitor Engagement Events Coordinator

Admissions & Financial Aid - Pennsylvania-Pittsburgh - ( 26005374 )

Job Summary

Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.

Essential Functions

• Provide assistance and support to the Visitor Engagement team in the planning and execution of on and off campus events.
• Coordinates day of event logistics and activities, including set up and take down after completion of event.
• Possess thorough knowledge of complex AV equipment and the ability to operate computers, projector, microphones and other equipment needed for presentations.
• Ability to troubleshoot and solve problems related to AV.
• Lead event scheduling and space reservations for Alumni Hall.
• Assist with monitoring the inventory of recruitment-related materials and other office supplies.
• Performs post-event tasks related to assessing the event’s success; documents issues and identifies improvements for future planning.
• Responds to communications promptly and with professional customer-service skills.

Physical Effort

Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Events Coordinator

Job Family Administrative Support

Job Sub-Family Events

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required No experience required

Will this position accept substitution in lieu of education or experience? No

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m., mornings, evenings and weekends will be required

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD BasedUpon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.