Virtual Executive Assistant

MCI; Indiana (PA); Remote; USD 45,000 - 60,000; Full time

Job summary

A leading BPO company is seeking a detail-oriented Virtual Executive Assistant to support senior-level managers. This remote position involves managing schedules, travel arrangements, and providing high-level administrative support. The ideal candidate will have strong organizational and communication skills, contributing to business efficiency.

Benefits

PTO

Health Coverage

Retirement Plans

Disability Insurance

Life Insurance

Career Growth Opportunities

Paid Training

Qualifications

• Proven experience as an Executive or Personal Assistant, preferably in BPO.
• Excellent command of English and discretion in handling confidential information.

Responsibilities

• Managing complex schedules and providing comprehensive administrative support.
• Coordinating travel arrangements and handling confidential information.

Skills

Time Management

Organizational Skills

Communication

Problem Solving

Education

Experience as an Executive or Personal Assistant

Tools

MS Office

Job description

Remote Work-at-Home

Full-Time

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. Responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have excellent time management skills, and be able to act independently. You will contribute to our business efficiency by providing personalized and timely support to executives.

Hours

Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10am - 7pm EST

Application Process

To be considered, complete a full application on our careers page, including screening questions and a brief pre-employment test.

Key Responsibilities

1. Managing complex and busy schedules
2. Handling planning, logistics, and operations
3. Providing comprehensive administrative support
4. Coordinating travel arrangements
5. Handling confidential information with discretion
6. Supporting data entry, project completion, event planning, filing, and correspondence
7. Organizing meetings from start to finish
8. Screening calls, preparing documents, bill payments, record keeping
9. Performing errands as needed
10. Creating and maintaining action items and follow-ups
11. Supporting Chief of Staff duties and project management
12. Handling procurement and logistics duties

Candidate Qualifications

• Proven experience as an Executive or Personal Assistant (preferably in BPO)
• Excellent command of English
• Discretion in handling confidential information
• Knowledge of office management systems and procedures
• Proficiency in MS Office (Excel, PowerPoint)
• Strong time management and organizational skills
• Attention to detail and problem-solving skills
• Excellent communication skills
• High-speed internet connection (20Mbps+)

Legal and Compliance

• Must be authorized to work in the job's country
• Willing to undergo background/security checks and drug screening

Benefits and Culture

At MCI, we value your contributions and offer competitive compensation, benefits, and incentives, including PTO, health coverage, retirement plans, disability and life insurance, career growth opportunities, paid training, and a fun work environment. We promote diversity and are committed to an inclusive workplace.

This role requires sitting and operating office equipment, with occasional physical activity. We provide reasonable accommodations as needed under ADA policies.

MCI is an equal opportunity employer that values diversity and prohibits discrimination and harassment. We consider qualified applicants with criminal histories in accordance with laws.

Join us to be part of a company recognized for its growth and industry leadership, helping clients achieve digital transformation and operational excellence. Apply today!