Virtual Executive Assistant

Mass Markets; Remote; USD 40,000 - 60,000; Full time

Job summary

Join a leading BPO company as a Virtual Executive Assistant. You'll provide high-level administrative support to senior managers, manage schedules, coordinate travel, and handle sensitive information. This remote role requires strong organizational and communication skills. Enjoy competitive pay, benefits, and opportunities for career growth.

Benefits

Paid Time Off

Health Benefits

Retirement Savings Programs

Disability and Life Insurance Options

Paid Training

Qualifications

• Proven experience as an Executive or Personal Assistant, preferably in a BPO.
• Excellent command of English and discretion in handling confidential information.

Responsibilities

• Managing a complex and busy schedule.
• Coordinating individual and group travel.
• Providing comprehensive administrative support.

Skills

Time Management

Communication

Organizational Skills

Problem Solving

Education

Executive or Personal Assistant Experience

Tools

MS Office

Job description

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Position Overview

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. Responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Hours

Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10am - 7pm EST

To be considered, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

Key Responsibilities

• Managing a complex and busy schedule
• Performing planning, logistics, and operations work
• Providing comprehensive administrative support
• Coordinating individual and group travel
• Handling confidential and sensitive information with discretion
• Supporting data entry, project assistance, event/meeting planning, filing, mail handling, and correspondence
• Organizing meetings from start to finish
• Screening calls, preparing documents, bill payments, record keeping
• Running errands as needed
• Creating and maintaining action items, to-do lists, and following up proactively
• Performing Chief of Staff level duties and/or Project Management
• Handling procurement and logistics duties

Candidate Qualifications

Are you a good fit? We encourage all positive, driven, and confident applicants to apply. Ideal candidates are highly motivated and dedicated.

• Proven experience as an Executive or Personal Assistant (preferably in a BPO)
• Excellent command of English
• Discretion in handling confidential information
• Knowledge of office management systems and procedures
• Proficiency in MS Office, especially Excel and PowerPoint
• Excellent time management and prioritization skills
• Attention to detail and problem-solving skills
• Strong communication skills
• Organizational skills with the ability to multitask
• Reliable high-speed internet connection (20Mbps+ download speed)

Compensation and Benefits

We value your contributions with competitive pay and benefits that grow with you. Starting salary depends on experience, with various incentives and benefits such as:

• Paid Time Off and holidays
• Incentives & Rewards including contests with cash bonuses, electronics, vacations, and cars
• Health benefits after 30-90 days
• Retirement savings programs
• Disability and life insurance options
• Career growth through internal promotions
• Paid training and a fun, collaborative environment
• Casual dress code

Physical Requirements

This role is largely sedentary, requiring sitting/standing for long periods, operating office equipment, and occasional movement within the office, with the ability to lift up to 40 pounds.

Conditions of Employment

• Must be authorized to work in the respective country
• Willing to undergo background/security investigations and drug screening

Equal Opportunity

We embrace diversity and are committed to a discrimination-free workplace, providing reasonable accommodations as needed.