Virtual Executive Assistant

Mass Markets; Frankfort (KY); Remote; USD 40,000 - 60,000; Full time

Job summary

A leading company in Business Process Outsourcing is seeking a Virtual Executive Assistant to provide high-level administrative support to senior managers. The ideal candidate will be organized, detail-oriented, and capable of managing complex schedules and tasks. This remote role offers competitive compensation and various benefits.

Benefits

Paid Time Off

Health coverage

Retirement savings programs

Paid training

Incentives & Rewards

Qualifications

• Proven experience as an Executive or Personal Assistant.
• Excellent command of English and discretion in handling confidential information.

Responsibilities

• Managing a busy and complex schedule.
• Coordinating travel arrangements and handling confidential information.
• Providing comprehensive administrative support.

Skills

Organizational skills

Time management

Communication

Attention to detail

Problem-solving

Education

BPO experience

Tools

MS Office

Job description

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Position Overview

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company’s senior-level managers. The responsibilities include managing calendars, making travel arrangements, and preparing expense reports.

The ideal candidate should be well-organized, have excellent time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Hours

Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10am - 7pm EST

To be considered, you must complete a full application on our careers page, including screening questions and a brief pre-employment test.

Key Responsibilities

• Managing a busy and complex schedule
• Performing planning, logistics, and operations work
• Providing comprehensive administrative support
• Coordinating travel arrangements
• Handling confidential information with discretion
• Supporting data entry, project completion, event planning, filing, mail handling, and correspondence
• Organizing meetings from start to finish
• Screening calls, preparing documents, bill payments, record keeping
• Running errands as needed
• Maintaining action items, to-do lists, and following up proactively
• Handling Chief of Staff level duties and project management tasks
• Managing procurement and logistics duties

Candidate Qualifications

Wondering if you're a good fit? We encourage positive, driven, and confident applicants. Ideal candidates are motivated and dedicated.

• Proven experience as an Executive or Personal Assistant (BPO experience preferred)
• Excellent command of English
• Discretion in handling confidential information
• Knowledge of office management systems and procedures
• Proficiency in MS Office (Excel, PowerPoint)
• Excellent time management and prioritization skills
• Attention to detail and problem-solving abilities
• Strong written and verbal communication skills
• Organizational skills with the ability to multitask
• High-speed internet connection (Download speed 20Mbps+)

Compensation and Benefits

At MCI, your contributions are valued. Our packages are competitive and designed to grow with you. Starting salary depends on experience, with various benefits and incentives, including:

• Paid Time Off and holidays
• Incentives & Rewards (cash bonuses, prizes, electronics, vacations, cars)
• Health coverage (medical, dental, vision)
• Retirement savings programs
• Disability and life insurance
• Career growth opportunities
• Paid training
• Engaging work environment
• Casual dress code

Physical Requirements

This role is largely sedentary, requiring sitting/standing for long periods, using office equipment, and occasional movement around the office to accomplish tasks.

Conditions of Employment

• Authorized to work in the job's country
• Willing to undergo background/security checks and drug screening

Equal Opportunity

MCI promotes diversity and equal opportunity. Discrimination or harassment is not tolerated. We provide reasonable accommodations for qualified applicants or employees with disabilities.