Virtual Assistant (Operations & Admin) - Remote | Day Shift

Hire with Reef; United States; Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

Healthy salary

Direct employment with Reef

Growth potential as responsibilities扩大

Job summary

Hire with Reef seeks a highly organized Virtual Assistant to support operations and admin from a remote setting in the United States. You'll own follow-ups, reporting, and ad campaign setup, while keeping processes tight and ensuring leadership stays focused on growth.

You will collaborate directly with founders, leverage established tools, and maintain accurate reporting. This role rewards reliability, scale-ready discipline, and a proactive approach to daily operations.

Qualifications

• Experience as a virtual assistant, operations, or administrative support role.
• Proven ability to manage follow-ups and reporting.
• Familiarity with ad platforms or willingness to learn quickly.
• Comfortable using CRMs, PM tools, and standard business software.

Responsibilities

• Own follow-up management and reporting processes.
• Set up and monitor advertising campaigns as needed.
• Maintain accurate reporting systems and data cleanliness.
• Collaborate with founder/leadership to free time for growth initiatives.

Skills

Excellent spoken and written English

2+ years VA/ops/admin experience

Attention to detail and follow-through

Advertising platforms experience (FB/G

Tools

CRMs

Project management tools

Business software

Job description

Job Title: Virtual Assistant (Operations & Admin)
Location: Remote
Role Type: Full-Time

Who Are We?

At Reef, we connect elite talent with high-growth B2B companies building world-class teams.

We work exclusively with the top 3% of candidates and match you with established companies across Australia, New Zealand, the US, and UK who invest seriously in their operations and growth infrastructure.

We support your integration into these companies by providing additional training, admin/HR support, and adding you to our community of high-performing professionals.

About the Role

We’re seeking an experienced Virtual Assistant to drive operational efficiency and free up founder capacity for a scaling business.

You’ll work directly with leadership, owning administrative tasks, follow-up management, reporting, and advertising campaign setup. You’ll ensure nothing falls through the cracks, maintain accurate reporting systems, and handle the repetitive operational work that currently consumes founder time. The company provides clear processes, established tools, and direct access to leadership.

What success looks like: Zero dropped balls on follow-ups, accurate weekly reporting delivered on time, ad campaigns launched and monitored to brief, and 95%+ task completion rate. You’ll work closely with the founder, who relies on operational excellence to focus on revenue-generating activities and business growth.

This role suits people who thrive on organisation, take pride in reliability, and want to join a company serious about scaling through operational discipline.

Requirements

• Excellent spoken and written English
• 2+ years experience in virtual assistant, operations, or administrative support roles
• Strong attention to detail and follow-through
• Experience with advertising platforms (Facebook Ads, Google Ads) or willingness to learn quickly
• Comfortable with CRMs, project management tools, and standard business software
• Fast and reliable internet connection; your own laptop or desktop suitable for the role; a quiet working environment; a good quality microphone or headset

Benefits

• Healthy salary
• Direct employment with an established, growing company
• Growth potential as responsibilities expand and the business scales
• Quarterly performance reviews with clear pathway to increased compensation
• Access to other job opportunities through Reef