Virtual Assistant at Qureos

Feedinkoo: Remote Jobs; United States; Remote; USD 26,000 - 40,000; Full time

Job summary

Build a Head is seeking a highly organized Virtual Assistant for a fully remote role based in Salem, Oregon. The successful candidate will handle schedules, emails, data entry, and document preparation, supporting senior leaders while ensuring accurate records and efficient operations.

Key duties include calendar management, customer inquiries handling, and light administrative tasks to assist creative and marketing teams.

Qualifications

• Proven experience as a Virtual Assistant or Administrative Assistant.
• Excellent written and verbal communication with high attention to detail.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently with initiative.
• Discretion and professionalism with confidential information.

Responsibilities

• Manage schedules, organize meetings, and handle correspondence for senior team members.
• Respond to customer inquiries via email and other channels promptly.
• Perform data entry, manage databases, and maintain digital records.
• Prepare reports, presentations, and other company documents.
• Provide general administrative support, including digital file organization.
• Support creative and marketing teams with light administrative tasks.
• Streamline administrative processes to improve efficiency.

Skills

Communication

Organizational skills

Time management

Independent work

Discretion

Tools

Microsoft Office Suite

Google Workspace

Job description

At Build a Head, we believe in bringing smiles, excitement, and creativity to every celebration. Whether it's a big game, a wedding, a corporate event, or just a fun surprise, our custom big heads, life-size stand‑ups, and huge heads make every moment unforgettable. We are seeking a highly organised and proactive Virtual Assistant to join our dynamic team. This is a full-time, remote position based in Salem, Oregon, United States. The successful candidate will provide comprehensive administrative support, ensuring the smooth and efficient operation of our day-to-day activities. The pay for this role is between $19 - $29 USD per hour, commensurate with experience.

Responsibilities

• Managing schedules, organising meetings, and handling correspondence for senior team members.
• Responding to customer enquiries via email and other digital channels in a timely and professional manner.
• Performing data entry, managing databases, and maintaining accurate digital records.
• Assisting with the preparation of reports, presentations, and other company documents.
• Providing general administrative support, including organising digital files and handling ad-hoc tasks as required.
• Supporting our creative and marketing teams with light administrative tasks.
• Helping to streamline administrative processes to improve efficiency across the company.

Qualifications

• Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role.
• Exceptional written and verbal communication skills with a keen eye for detail.
• Strong organisational and time-management abilities, with a proven capacity to manage multiple priorities.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with online calendars, cloud storage systems, and other remote working tools.
• A self-starter with the ability to work independently and take initiative.
• A high degree of discretion and a professional approach to handling confidential information.
• A positive, can-do attitude and a passion for contributing to a fun, creative environment.