Virtual Assistant

Naylor Association Solutions; United States; On-site; USD 40,000 - 70,000; Full time

Job summary

An innovative organization is seeking a highly organized virtual assistant to support the President and CEO. This role involves managing emails, scheduling, and coordinating meetings while ensuring smooth daily operations. The ideal candidate will excel in communication, multitasking, and problem-solving, with a strong attention to detail. With a commitment to member engagement and delivering solutions, this dynamic team offers an opportunity to contribute to impactful projects. If you are self-motivated and thrive in a fast-paced environment, this position is perfect for you.

Qualifications

• 2-3 years of virtual executive support experience required.
• Strong professional presence and adaptability to changing needs.

Responsibilities

• Manage emails, calendar, and travel arrangements efficiently.
• Create and manage social media content and engage with followers.
• Prepare reports and presentations as needed.

Skills

Excellent communication skills

Multitasking

Problem-solving

Attention to detail

Self-motivated

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

DocuSign

Trello

Slack

Zoom

Outlook

CRM software

Job description

Overview

Naylor Association Solutions is a dynamic, industry-leading organization dedicated to building stronger associations by delivering a combination of member engagement and revenue-generating solutions. Our integrated solutions span all major functional areas, including publishing and communications, trade shows and events, software and web development solutions, e-learning solutions, and association advising services.

We are seeking a highly organized and detail-oriented virtual assistant to provide administrative support to the President and CEO and ensure the smooth running of daily operations. The ideal candidate will possess excellent communications skills, the ability to multitask, and a proactive approach to problem-solving.

This role requires the ability to attend in-office meetings and events as needed.

Responsibilities

• Proven experience working in a corporate or professional business environment.
• Manage emails and respond to inquiries promptly.
• Calendar management, scheduling appointments, and coordinating meetings.
• Prepare reports, presentations, and correspondence as required.
• Conduct data entry with accuracy and efficiency.
• Ensure deadlines and deliverables are met.
• Manage travel arrangements, including flights and accommodations.
• Perform market research and gather information on specific topics.
• Assist in planning and coordinating small projects.
• Create and manage social media content, schedule posts, and engage with followers.
• Utilize DocuSign for document management and electronic signatures.
• Perform other ad-hoc tasks as assigned.

Qualifications

• Associate degree required, Bachelor’s degree preferred.
• Proven track record with 2-3 years of virtual executive support experience.
• Strong professional presence and ability to adapt to changing needs with grace and a sense of urgency.
• Ability to anticipate needs and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with platforms such as Trello, Slack, Zoom, Outlook, CRM software is a plus.
• Self-motivated, attention to detail, and the ability to work independently.

Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.