Virtual Administrative Assistant & Bookkeeping Support

Confidential Employer; Santa Monica (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Confidential Employer in Santa Monica is seeking an Administrative Assistant to provide comprehensive clerical support, manage schedules, coordinate meetings, and maintain filing systems.

The role requires strong organizational skills, proficiency in Microsoft Office and Google Suite, and the ability to handle confidential information with discretion. Experience in bookkeeping, travel arrangements, and event coordination is a plus.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Google Suite (Docs, Sheets, Slides) is a plus.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Customer service-oriented mindset with a professional demeanor.
• Knowledge of basic medical office procedures is an advantage.
• Experience in event planning or coordination is a bonus.

Responsibilities

• Acting as a virtual assistant.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Planning and scheduling meetings.
• Recording the meeting (if required).
• Researching and organizing data.
• Performing bookkeeping tasks.
• Keeping confidential information.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Skills

Administrative experience

Organizational skills

Verbal & written communication

Microsoft Office proficiency

Google Suite familiarity

Attention to detail

Independent worker

Customer service mindset

Medical office procedures knowledge

Event planning experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Docs

Google Sheets

Google Slides

Job description

Confidential Employer in Santa Monica is seeking an Administrative Assistant to provide comprehensive clerical support, manage schedules, coordinate meetings, and maintain filing systems.

The role requires strong organizational skills, proficiency in Microsoft Office and Google Suite, and the ability to handle confidential information with discretion. Experience in bookkeeping, travel arrangements, and event coordination is a plus.