Virtual Admin: Customer Success & Sales Ops

20four7va; United States; Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive rates and weekly payments

Free training and upskilling

Constant support and guidance

Job summary

20four7VA is seeking a detail-oriented Administrative Operations Associate to schedule customer launches and trainings, coordinate reports, and keep critical information organized. You will manage HubSpot data, draft follow-up emails, and help the team stay aligned on priorities.

The role emphasizes strong written English, multi-tasking across projects, and reliability in fast-paced environments. You’ll collaborate via Slack, maintain contract files, and ensure data accuracy for client success

Qualifications

• 2+ years in administrative, operations, or executive support roles.
• Experience with Google Sheets and/or Excel.
• Excellent written English and professional communication.
• CRM experience; HubSpot preferred.
• Experience preparing reports and validating data.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Schedule customer launch and training sessions, including Launch Fuel meetings
• Pull, review, and prepare Wednesday and Friday customer utilization reports
• Maintain accurate sales and customer information in HubSpot
• Organize and maintain contract files
• Prepare customer follow-up email drafts from meeting notes
• Track customer action items and coordinate internal follow-ups through Slack
• Flag missing information, overdue items, or inconsistencies

Skills

Administrative experience

Operations support

Executive support

Written English

Tools

HubSpot

Google Sheets

Microsoft Excel

Job description

20four7VA is seeking a detail-oriented Administrative Operations Associate to schedule customer launches and trainings, coordinate reports, and keep critical information organized. You will manage HubSpot data, draft follow-up emails, and help the team stay aligned on priorities.

The role emphasizes strong written English, multi-tasking across projects, and reliability in fast-paced environments. You’ll collaborate via Slack, maintain contract files, and ensure data accuracy for client success