VIP Office Administrator: Operations & Client Support

Opportunities for Otsego; Town of Oneonta (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Opportunities for Otsego seeks a skilled Office Administrator to organize and coordinate operations for the Violence Intervention Program (VIP). You will manage client scheduling, invoicing, data entry, and asset tracking in a supportive, crisis-focused environment.

The role requires a high school diploma or GED, with two years of relevant admin experience; an Associate's degree in business administration is a plus, and a NYS driver license is required.

Qualifications

• High school diploma or GED/HSED required.
• Associate's degree in business administration desirable.
• Two years of relevant experience in office and administrative work.
• Strong skills in spreadsheet and database software.
• Valid, unrestricted New York State driver's license.

Responsibilities

• Scheduling client appointments and providing the program's daily schedules to reception.
• Generating program purchase requests/orders, check requests, and reconciling program invoices.
• Entering data into databases and assisting in program data management.
• Tracking and maintaining VIP program revenue and expenditures.
• Assisting program staff with routine information technology and office equipment problems.
• Maintaining fixed asset inventory and coordinating orders of supplies and materials.

Skills

Client service

Teamwork

Adaptability

Reliability

Accountability for results

Interpersonal communication

Education

High school diploma or GED/HSED

Associate's degree in business administration

Tools

Spreadsheet software

Database software

Job description

Opportunities for Otsego seeks a skilled Office Administrator to organize and coordinate operations for the Violence Intervention Program (VIP). You will manage client scheduling, invoicing, data entry, and asset tracking in a supportive, crisis-focused environment.

The role requires a high school diploma or GED, with two years of relevant admin experience; an Associate's degree in business administration is a plus, and a NYS driver license is required.