VIP Office Administrator

Opportunities for Otsego; Town of Oneonta (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Opportunities for Otsego seeks a skilled Office Administrator to organize and coordinate operations for the Violence Intervention Program (VIP). You will manage client scheduling, invoicing, data entry, and asset tracking in a supportive, crisis-focused environment.

The role requires a high school diploma or GED, with two years of relevant admin experience; an Associate's degree in business administration is a plus, and a NYS driver license is required.

Qualifications

• High school diploma or GED/HSED required.
• Associate's degree in business administration desirable.
• Two years of relevant experience in office and administrative work.
• Strong skills in spreadsheet and database software.
• Valid, unrestricted New York State driver's license.

Responsibilities

• Scheduling client appointments and providing the program's daily schedules to reception.
• Generating program purchase requests/orders, check requests, and reconciling program invoices.
• Entering data into databases and assisting in program data management.
• Tracking and maintaining VIP program revenue and expenditures.
• Assisting program staff with routine information technology and office equipment problems.
• Maintaining fixed asset inventory and coordinating orders of supplies and materials.

Skills

Client service

Teamwork

Adaptability

Reliability

Accountability for results

Interpersonal communication

Education

High school diploma or GED/HSED

Associate's degree in business administration

Tools

Spreadsheet software

Database software

Job description

VIP Office Administrator

Opportunities for Otsego's Violence Intervention Program team is seeking a skilled office administrator to organize and coordinate office operations and procedures for OFO's Violence Intervention Program (VIP). For nearly 30 years, the Violence Intervention Program has provided support to victims of domestic violence, sexual assault, and other crimes throughout Otsego County.

The VIP Office Administrator makes a difference by:

• Scheduling client appointments and providing the programs daily schedules to reception


• Generating program purchase requests/orders, check requests, and reconciling program invoices


• Entering data into data bases and assisting in program data management


• Tracking and maintaining VIP program revenue and expenditures


• Assisting program staff with routine information technology and office equipment problems


• Maintaining fixed asset inventory and coordinating orders of supplies and materials

Minimum Education and Experience:

High school diploma or GED/HSED required; Associate's degree in business administration desirable; two years of relevant experience in office and administrative work; strong skills in spreadsheet and database software, office organization, and interpersonal communication; valid, unrestricted New York State driver's license

Expected Skills:

Technical and service skills required by duties; client service orientation; accountability for results; teamwork; adaptability; reliability

Working Conditions:

Typical office environment and equipment; occasional local travel; work with clients in crisis

• Standard Start Rate - education and experience meet job requirements


• Advanced Start Rate - education and experience exceed job requirements (subject to approval)