VIP Office Administrator: Coordinate Care & Operations

Opportunities for Otsego; City of Oneonta (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid vacation and sick time

Health, dental, vision, and other

Employer Health Savings Account (HSA)

403(b) Retirement Plan

Employee Assistance Program (Talkspace

Merit-based increases and COLA

Training and certification opportunit

Tech-rich environment

Breastfeeding/pumping areas

Job summary

Opportunities for Otsego is seeking a dedicated VIP Office Administrator in Oneonta, NY to coordinate office operations for the Violence Intervention Program. The role supports victims of domestic violence, sexual assault, and related crimes across Otsego County.

You will schedule client appointments, manage program data, handle invoices, and assist staff with IT and office tasks. This full-time position requires strong organizational skills and a NY driver’s license.

Qualifications

• High school diploma or GED; Associate degree desirable; 2 years admin experience; strong spreadsheet and database skills; NY driver’s license.
• Strong interpersonal communication and office organization abilities.

Responsibilities

• Scheduling client appointments and providing daily program schedules to reception.
• Generating program purchase requests/orders and reconciling invoices.
• Entering data into databases and assisting in program data management.
• Tracking VIP program revenue and expenditures.
• Assisting staff with routine IT and office equipment problems.
• Maintaining fixed asset inventory and coordinating supply orders.

Skills

Data entry

Office administration

Interpersonal communication

Spreadsheet software

Database software

Customer service

Attention to detail

Education

High school diploma or GED

Associate’s degree in business administration

Tools

Spreadsheet

Database software

Job description

Opportunities for Otsego is seeking a dedicated VIP Office Administrator in Oneonta, NY to coordinate office operations for the Violence Intervention Program. The role supports victims of domestic violence, sexual assault, and related crimes across Otsego County.

You will schedule client appointments, manage program data, handle invoices, and assist staff with IT and office tasks. This full-time position requires strong organizational skills and a NY driver’s license.