VIP Office Administrator

Opportunities for Otsego; City of Oneonta (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Paid vacation and sick time

Health, dental, vision, and other

Employer Health Savings Account (HSA)

403(b) Retirement Plan

Employee Assistance Program (Talkspace

Merit-based increases and COLA

Training and certification opportunit

Tech-rich environment

Breastfeeding/pumping areas

Job summary

Opportunities for Otsego is seeking a dedicated VIP Office Administrator in Oneonta, NY to coordinate office operations for the Violence Intervention Program. The role supports victims of domestic violence, sexual assault, and related crimes across Otsego County.

You will schedule client appointments, manage program data, handle invoices, and assist staff with IT and office tasks. This full-time position requires strong organizational skills and a NY driver’s license.

Qualifications

• High school diploma or GED; Associate degree desirable; 2 years admin experience; strong spreadsheet and database skills; NY driver’s license.
• Strong interpersonal communication and office organization abilities.

Responsibilities

• Scheduling client appointments and providing daily program schedules to reception.
• Generating program purchase requests/orders and reconciling invoices.
• Entering data into databases and assisting in program data management.
• Tracking VIP program revenue and expenditures.
• Assisting staff with routine IT and office equipment problems.
• Maintaining fixed asset inventory and coordinating supply orders.

Skills

Data entry

Office administration

Interpersonal communication

Spreadsheet software

Database software

Customer service

Attention to detail

Education

High school diploma or GED

Associate’s degree in business administration

Tools

Spreadsheet

Database software

Job description

The leader in developing innovative solutions that promote healthy lives, thriving families, and caring communities.

Main Line: 607.433.8000
Emergency Housing (24-Hour Hotline): 607.433.8318
Violence Intervention Program (24-Hour Hotline): 607.432.4855

Visit
3 West Broadway, Oneonta NY 13820
Mon-Fri 8am-5pm

Opportunities for Otsego - also known as OFO - has been positively impacting the lives of low-income individuals and families since 1966. Our diverse team of hardworking and talented individuals deliver services, support and administration in over a dozen programs. OFO employees gain personal satisfaction by knowing they are helpings to change lives in our community and are offered:

• Paid vacation and sick time
• Health, dental, vision, and other optional benefits
• Employer Health Savings Account (HSA) contributions on eligible plans
• 403(b) Retirement Plan
• Employee Assistance Program, including FREE Talkspace Go resources
• Merit-based increases and annual COLA
• Local, state, and national training and certification opportunities
• A technology-rich environment
• Comfortable and private breastfeeding/pumping areas

Opportunities for Otsego is an equal opportunity employer. Opportunities for Otsego participates in E-Verify and will provide the federal government with Form I-9 information for all newly hired employees to confirm authorization to work in the U.S.

Position:VIP Office Administrator

Location: Oneonta, NY

Job Id:426

# of Openings:1

VIP Office Administrator

Opportunities for Otsego's Violence Intervention Program team is seeking a skilled office administrator to organize and coordinate office operations and procedures for OFO's Violence Intervention Program (VIP). For nearly 30 years, the Violence Intervention Program has provided support to victims of domestic violence, sexual assault, and other crimes throughout Otsego County.

The VIP Office Administrator makes a difference by:

• Scheduling client appointments and providing the programs daily schedules to reception
• Generating program purchase requests/orders, check requests, and reconciling program invoices
• Entering data into data bases and assisting in program data management
• Tracking and maintaining VIP program revenue and expenditures
• Assisting program staff with routine information technology and office equipment problems
• Maintaining fixed asset inventory and coordinating orders of supplies and materials

Minimum Education and Experience:

High school diploma or GED/HSED required; Associate’s degree in business administration desirable; two years of relevant experience in office and administrative work; strong skills in spreadsheet and database software, office organization, and interpersonal communication; valid, unrestricted New York State driver’s license

Expected Skills:

Technical and service skills required by duties; client service orientation; accountability for results; teamwork; adaptability; reliability

Working Conditions:

Typical office environment and equipment; occasional local travel; work with clients in crisis

• Standard Start Rate - education and experience meet job requirements
• Advanced Start Rate - education and experience exceed job requirements (subject to approval)

This website is supported by Grant Number C1002760 from the Office of Community Services and Grant Number 02CH013070 from the Office of Head Start both within the Administration for Children and Families, a division of the U.S. Department of Health and Human Services. Neither the Administration or Children and Families nor any of its components operate, control, are responsible for, or necessarily endorse this website (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided). The opinions, findings, conclusions, and recommendations expressed are those of Opportunities for Otsego, Inc. and do not necessarily reflect the views of the Administration for Children and Families, the Office of Community Services, and the Office of Head Start.

The leader in developing innovative solutions that promote healthy lives, thriving families, and caring communities.

Main Line:
607.433.8000 (Mon-Fri 8am-5pm)
Emergency Housing:
607.433.8318 (24-Hour Hotline)
Violence Intervention Program:
607.432.4855 (24-Hour Hotline)

Location: 3 West Broadway, Oneonta NY 13820

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