VIP Events & Hospitality Coordinator

US AMR-Jones Lang LaSalle Americas, Inc.; San Francisco (CA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking an Event Coordinator to support internal and external events at our San Francisco conference center. You will handle room bookings, logistics, catering, AV/VC setup, and high-level client experience, coordinating across technicians, reception, and suppliers.

The role emphasizes timely communication, meticulous organization, and a proactive approach to client service, with occasional after-hours coordination for VIP events.

Qualifications

• Bachelor's degree or proven experience in event planning or organization.
• 1–3 years of experience in event planning, hospitality, or related field.
• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.

Responsibilities

• Create and efficiently maintain Outlook and SharePoint room booking systems.
• Liaise with Technicians, Cleaners and Reception for meeting set-ups.
• Ensure accurate room booking information is displayed on each room every morning.
• Monitor meeting room signage condition, furniture and AV/VC equipment.
• Set up and maintain professional relationship with local suppliers.
• Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services, maintain par-stock levels.
• Plan and organize Meeting and Events, relevant contractors training session.
• Handle daily Trouble Ticket requests.
• Maintain adequate stock of all Meeting Room-related items.
• Liaise with Reception team for external visitor experience improvements.
• Liaise with Customers for special requirements.
• Be the first point of call for hosts and guests.
• Ensure all events for VIPs after hours are coordinated efficiently and effectively.
• Efficiently manages all meeting room calendars and incoming booking requests.
• Ensure that rooms are prepared and cleared before and after all meetings.
• Assists in the organization of any requirements for room bookings including catering requests.

Skills

Event planning

Hospitality

Customer service

Time management

Communication

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Word

Visio

Job description

JLL is seeking an Event Coordinator to support internal and external events at our San Francisco conference center. You will handle room bookings, logistics, catering, AV/VC setup, and high-level client experience, coordinating across technicians, reception, and suppliers.

The role emphasizes timely communication, meticulous organization, and a proactive approach to client service, with occasional after-hours coordination for VIP events.