Event Coordinator

US AMR-Jones Lang LaSalle Americas, Inc.; San Francisco (CA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking an Event Coordinator to support internal and external events at our San Francisco conference center. You will handle room bookings, logistics, catering, AV/VC setup, and high-level client experience, coordinating across technicians, reception, and suppliers.

The role emphasizes timely communication, meticulous organization, and a proactive approach to client service, with occasional after-hours coordination for VIP events.

Qualifications

• Bachelor's degree or proven experience in event planning or organization.
• 1–3 years of experience in event planning, hospitality, or related field.
• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.

Responsibilities

• Create and efficiently maintain Outlook and SharePoint room booking systems.
• Liaise with Technicians, Cleaners and Reception for meeting set-ups.
• Ensure accurate room booking information is displayed on each room every morning.
• Monitor meeting room signage condition, furniture and AV/VC equipment.
• Set up and maintain professional relationship with local suppliers.
• Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services, maintain par-stock levels.
• Plan and organize Meeting and Events, relevant contractors training session.
• Handle daily Trouble Ticket requests.
• Maintain adequate stock of all Meeting Room-related items.
• Liaise with Reception team for external visitor experience improvements.
• Liaise with Customers for special requirements.
• Be the first point of call for hosts and guests.
• Ensure all events for VIPs after hours are coordinated efficiently and effectively.
• Efficiently manages all meeting room calendars and incoming booking requests.
• Ensure that rooms are prepared and cleared before and after all meetings.
• Assists in the organization of any requirements for room bookings including catering requests.

Skills

Event planning

Hospitality

Customer service

Time management

Communication

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

Word

Visio

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Event Coordinator assists with planning and executing internal and external events while ensuring exceptional clientexperiencethrough proactive communication and high-touch hospitality service. This role serves as the primary point of contact for conference center clients, managing all operations, functions, and logistics including scheduling, catering, audiovisual requirements, and event setup coordination. The coordinator demonstrates expertise in executing high-profile meetings with senior executive participation while consistently delivering high standards of care that exceed client expectations.

Your day-to-day tasks will include:

• Create and efficiently maintain Outlook and SharePoint room booking systems.
• Effectively liaise with Technicians, Cleaners and Reception for meeting set‑ups.
• Ensure accurate room booking information is displayed on each room every morning.
• Monitor meeting room signage condition, furniture and AV/VC equipment.
• Set up and maintain professional rela tionship with local suppliers.
• Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services, maintain agreed par-stock levels.
• Plan and organize Meeting and Events, relevant contractors training session.
• Handle daily Trouble Ticket requests.
• Maintain adequate stock of all Meeting Room-related items.
• Liaise with Reception team for external visitor experience improvements.
• Liaise with Customers for special requirements .
• Be the first point of call for hosts and guests.
• Ensure all events for VIPs after out of hours are coordinated efficiently and effectively.
• Efficiently manages all meeting room calendars and incoming booking requests.
• Ensure that rooms are prepared and cleared before and after all meetings.
• Assists in the organization of any requirements for room bookings including catering requests.

Required Qualifications:

• Bachelor's degree or proven experience as an event planner or organizer.
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.
• Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels.
• Ability to multi-task and manage multiple priorities in a fast-paced environment while delivering results under tight deadlines.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Preferred Qualifications:

• Experience working with clients at all levels of an organization, including C-suite executives and senior leadership.
• Budget planning experience with demonstrated ability to develop cost quotes and manage expenses within allocated budgets.
• Willingness and ability to travel as needed with flexibility to work some nights and weekends based on event requirements.
• Highly collaborative interpersonal skills with a track record of initiative, integrity, and good judgment in decision-making.
• Proficient skills in Microsoft Office Suite including Excel, Word, PowerPoint, Visio, and Outlook.
• Experience with client scheduling software and conference center management systems.
• Knowledge of audiovisual equipment troubleshooting and technical event setup requirements.

Estimated compensation for this position:

65,000.00 – 72,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On‑site –San Francisco, CA

Personalized benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

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Accepting applications on an ongoing basis until candidate identified.