Violations Coordinator

Longacre-Asset-Management-LL; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Longacre Asset Management is seeking a detail-driven Violations Coordinator to lead compliance and resolution across our NYC residential portfolio. You will track open violations from issuance to closure, coordinate with property managers, and prepare for hearings, ensuring timely cures and regulatory compliance.

The role demands organization, familiarity with NYC agencies (HPD, DOB, ECB/OATH) and hands-on use of e-filing portals and dashboards. A proactive, communicative teammate is essential.

Qualifications

• 3+ years of experience in NYC residential property management, compliance, violations processing, or expediting

Responsibilities

• Own day-to-day tracking of all open violations across the NYC residential portfolio, including HPD, DOB, ECB/OATH, FDNY, DEP, and DOHMH matters, from issuance through cure and dismissal
• Monitor DOB NOW, HPD Online, and ECB/OATH e-filing portals daily to identify new violations, verify accuracy, and flag or dispute erroneous filings
• Maintain a live violations dashboard for each property, reporting open, aged, and resolved items to senior management and ownership on a regular cadence
• Coordinate corrective action with property managers, superintendents, and vendors to cure violations quickly and prevent recurrence
• Calendar and manage all hearing dates; prepare documentation for and, where appropriate, represent the company at ECB/OATH hearings, or coordinate outside counsel and expediters when needed
• Track recurring compliance filings and inspection cycles — boiler and elevator inspections, Local Law 11/97/126 filings, window guard and lead-based paint notices, smoke/CO detector and bed bug filings — to keep properties ahead of violations rather than reacting to them
• Serve as the primary point of contact with violation-removal expediters, legal counsel, and city agency personnel on active matters
• Maintain organized, audit-ready records and correspondence files for each property’s violation and certification history
• Partner with the property management and asset management teams to identify patterns in recurring violations and recommend process improvements

Job description

Description

Longacre Asset Management is seeking a detail-driven Violations Coordinator to lead compliance and violation resolution across our residential apartment portfolio in New York City. This role sits at the center of our property management operation — tracking every open violation from issuance to closure, keeping our buildings compliant with NYC agency requirements, and protecting the portfolio from fines, litigation, and reputational risk. This is a hands‑on, high‑volume role suited to someone who thrives on organization, knows the city’s regulatory landscape, and can move confidently between spreadsheets, agency portals, and hearing rooms.

Requirements

What You'll Do

• Own the day-to-day tracking of all open violations across the residential portfolio, including HPD, DOB, ECB/OATH, FDNY, DEP, and DOHMH matters, from issuance through cure and dismissal.
• Monitor DOB NOW, HPD Online, and ECB/OATH e-filing portals daily to identify new violations, verify their accuracy, and flag or dispute erroneous filings.
• Maintain a live violations dashboard for each property, reporting open, aged, and resolved items to senior management and ownership on a regular cadence.
• Coordinate corrective action with property managers, superintendents, and vendors to cure violations quickly and prevent recurrence.
• Calendar and manage all hearing dates; prepare documentation for and, where appropriate, represent the company at ECB/OATH hearings, or coordinate outside counsel and expediters when needed.
• Track recurring compliance filings and inspection cycles — boiler and elevator inspections, Local Law 11/97/126 filings, window guard and lead-based paint notices, smoke/CO detector and bed bug filings — to keep properties ahead of violations rather than reacting to them.
• Serve as the primary point of contact with violation-removal expediters, legal counsel, and city agency personnel on active matters.
• Maintain organized, audit-ready records and correspondence files for each property’s violation and certification history.
• Partner with the property management and asset management teams to identify patterns in recurring violations and recommend process improvements.

What We’re Looking For

• 3+ years of experience in NYC residential property management, compliance, violations processing, or expediting.
• Working knowledge of HPD, DOB, ECB/OATH, FDNY, DEP, and DOHMH violation types, cure procedures, and hearing processes.
• Hands‑on familiarity with DOB NOW, HPD Online, and ECB/OATH e-filing systems.
• Understanding of NYC Local Law compliance requirements (e.g., LL11, LL97/84, LL126) as they relate to violation exposure.
• Exceptional organizational skills and the ability to manage a high volume of violations across multiple properties simultaneously without losing track of deadlines.
• Strong written and verbal communication skills; comfortable corresponding with agencies, vendors, counsel, and internal stakeholders.
• Proficiency in Microsoft Excel and Office; experience with a property management platform (e.g., Yardi, AppFolio, MRI, RealPage) is a plus.
• A self-starter who can prioritize independently and stay calm under a steady stream of deadlines.

Preferred Qualifications

• Bachelor's degree, or equivalent hands‑on experience in lieu of a degree.
• Prior experience with a NYC multifamily property management company, ownership group, or expediting firm.
• Existing working relationships with NYC agency staff, expediters, or violation-removal counsel.