Violations Coordinator

Fairstead; New York (NY); On-site; USD 73,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance (Meritain Health)

Vision Plans

401(k) Retirement Plan match

12+ paid holidays

15 days PTO

7 sick days

Life Insurance

Flexible Spending Account

Pet Insurance

Disability Insurance

Laser Correction Discount

Employee Discounts

Job summary

Fairstead is seeking a Violations and Compliance Coordinator to manage NYC agency laws, regulations, and violations across the portfolio. The role supports the Property Management Team by consolidating data and coordinating remediation activities.

The ideal candidate will be highly organized, experienced with NYC agencies (FDNY, DOB, ECB), and able to handle multiple tasks including inspections, permit closures, and reporting with strong communication skills.

Qualifications

• Experience in property management with facilities compliance or expediting background.
• Experience managing complaints and NYC violations.
• Excellent organizational and detail-oriented skills.
• Experience closing out permits and violations.
• Extensive knowledge of HPD, DOB, ECB procedures and hearings, FDNY & DHCR procedures.

Responsibilities

• Maintain and track NYC portfolio-wide compliance items.
• Ensure annual and periodic facilities inspections (window guards, fire safety, elevators, etc.).
• Manage close-out process for all violations with reporting.
• Research building violations for agencies (FDNY, DOB, ECB, DOMH, DEP).
• Ensure commercial tenants comply with lease obligations.
• Provide administrative support to Property Management team.

Skills

Property management compliance

NYC compliance management

Organizational skills

Attention to detail

Permits and violations closing

HPD/DOB/ECB knowledge

Elevator & boiler inspections

Multitasking

Cross-cultural communication

Written and verbal communication

Microsoft Office reporting

Tools

Microsoft Office

Job description

Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.

At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders.

Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.

Fairstead is seeking a Violations and Compliance Coordinator to handle NYC Agency Laws, Regulations, and Violations pertaining to portfolio compliance as it relates to facilities. The ideal candidate is organized and can consolidate large amounts of data from different sources to organize best and support the Property Management Team.

Responsibilities

• Maintains and tracks progress of all NYC Portfolio wide compliance items
• Tracks and ensures completion of all annual and periodic facilities compliance/inspection items including window guards, fire safety, boilers, elevator records, sprinkler/standpipes, and other required inspections
• Ensures the required inspections of façade (FISP), sprinkler, backflow, boiler, fire extinguishers and standpipe inspections are conducted and code compliant
• Manages and Leads close out process for all violations including tracking and periodic internal reporting
• Investigates and researches building violations set forth on each property, e.g., FDNY, DOB, ECB DOMH, DEP, etc.
• Tracks and ensures commercial tenants are compliant with their lease obligations
• Performs additional administrative work as needed to best support the Property Management team and company as a whole
• Performs additional duties as assigned

Benefits

• Generous employer contribution for Medical Insurance through Meritain Health.
• Employer Paid Vision Plans.
• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.
• 12+ paid Holidays.
• 15 days of PTO.
• 7 Sick days.
• Employer Paid Life Insurance.
• Flexible Spending Account.
• Nationwide Pet Insurance.
• Disability Insurance.
• Laser Correction Discount.
• Employee Discounts on appliances, apparel, and more.

Qualifications

To perform the job successfully, the following skills and/or experience is required to qualify for the position.

• Experience working in either Property Management with a focus on facilities compliance or have a background in expediting.
• Experience with managing complaints and violation removal in NYC
• Highly organized
• Detail Oriented
• Experienced with closing out permits and violations.
• Extensive knowledge of: HPD, DOB, ECB procedures, guidelines and hearings and FDNY & DHCR procedures and guidelines.
• Elevator and Boiler Annual Inspections
• Ability to handle multiple tasks including violations, certificate of corrections, hearings, submissions, and court cases in a simultaneous manner.
• Ability to effectively communicate across cultures and different levels of skill and education, specializing in compliance and property management relations.
• Requires exceptional written/verbal communication and organizational skills.
• Reporting using various Microsoft Suite programs.

Exact compensation may vary based on skills, experience, and location.

Salary Range

$73,000 - $75,000 USD

Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.

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