Village Administration Leader & Grants Coordinator

City of St Joseph; Goodrich (MI); On-site; USD 70,000 - 105,000; Full time

Job summary

City of St Joseph seeks an experienced municipal administrator to oversee daily village operations, budget administration, and official records management. The role requires coordinating with council committees and state agencies while ensuring compliance and service excellence.

The position emphasizes open government, zoning coordination, grant management, and cross-functional collaboration with legal, engineering, and community partners to maintain transparent, efficient village operations.

Qualifications

• Experience in municipal government or related management field.
• Strong leadership and personnel management.
• Knowledge of Michigan municipal government operations including OMA, FOIA, and public records retention.
• Experience with municipal budgeting, financial management, purchasing, and grant administration.
• Familiarity with zoning ordinances, planning procedures, and land-use regulations.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple projects and priorities.
• Proficiency with office technology, recordkeeping, and administrative software.
• Commitment to professionalism, transparency, teamwork, and exceptional public service.

Responsibilities

• Oversee daily Village operations, personnel, and administrative functions.
• Prepare and administer the annual Village budget and oversee financial operations.
• Serve as the Village Clerk and coordinate official records, meeting agendas, minutes, and Council packets.
• Attend Village Council, Planning Commission, and Zoning Board of Appeals meetings.
• Administer zoning ordinances, review land-use applications, and coordinate planning and zoning matters.
• Manage grant applications, administration, reporting, and compliance, including Community Development Block Grant (CDBG) programs.
• Oversee Village purchasing, contracts, leases, and insurance matters.
• Coordinate with Village legal counsel, engineers, consultants, and local, county, and state agencies.
• Serve as a primary point of contact for residents, businesses, and community organizations.
• Oversee Park administration and Title VI compliance responsibilities.
• Recommend policies, procedures, and operational improvements to the Village Council.
• Perform additional duties as assigned by the Village Council in accordance with applicable laws, ordinances, and the Village Charter.

Skills

Leadership

Personnel management

Problem-solving

Communication

Organizational skills

Public service mindset

OMA knowledge

FOIA knowledge

Public records retention

Budgeting knowledge

Job description

City of St Joseph seeks an experienced municipal administrator to oversee daily village operations, budget administration, and official records management. The role requires coordinating with council committees and state agencies while ensuring compliance and service excellence.

The position emphasizes open government, zoning coordination, grant management, and cross-functional collaboration with legal, engineering, and community partners to maintain transparent, efficient village operations.