Public Records Manager

Village of Glendale Heights; Glendale Heights (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

The Village of Glendale Heights is seeking a Public Records Manager to ensure compliance with document management and sunshine laws, including FOIA and OMA. This role maintains the Village’s official records—ordinances, resolutions, agendas, minutes, contracts, licenses, and other public documents—and oversees the village-wide records management program outside the Police Department.

The position coordinates inter-department FOIA responses, assigns FOIA-related tasks, maintains retention and

Job description

The Village is seeking a Public Records Manager. The Public Records Manager is responsible for ensuring the Village is compliant with all document management and sunshine laws including document management and retention, OMA, and FOIA. The position is responsible for maintaining and administering the Village’s official records, including ordinances, resolutions, agendas, minutes, contracts, agreements, licenses, and other public documents. This position is responsible for oversight of the Village’s document management program for all Departments outside of the Police Department. This includes document retention and destruction as well as the implementation and management of the Village’s document management software and the Village’s agenda management software. This position coordinates the inter-departmental FOIA response and assigns FOIA related tasks to other departments as needed. The position is responsible for Board agenda materials.

Key Initiatives

• Evaluate deficiencies in the Village current document management policies and procedures and develop a plan for improvement, including the enhanced use of technology using Laserfiche.
• Work with all Departments to fully implement the Village's agenda management system for all standing committees and commissions.
• Work with the Assistant Village Administrator to evaluate policies and ordinances related to public meetings and assist in coordinating an update to affected ordinances and policies.
• Evaluate opportunities to streamline work and coordination with the Village's legal team.