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Fixmyacnow; Sanford (FL); Hybrid; USD 55,000 - 80,000; Full time

Job summary

Fixmyacnow is seeking an experienced administrative leader to oversee daily operations and staff. You will implement robust processes, coordinate cross‑department activities, and manage resources to ensure smooth workflows across the organization.

The role requires strong leadership, organization, and communication skills, with a proven track record in administration and process optimization. Expect a hands-on manager role with accountability for efficiency and compliance.

Qualifications

• 5+ years in an administrative role with supervisory experience.
• Strong leadership and people management abilities.
• Excellent written and verbal communication and planning skills.

Responsibilities

• Supervise and support administrative staff and provide coaching.
• Implement and manage administrative systems and procedures.
• Oversee office operations including supplies, equipment, and facilities.
• Monitor costs, assist in budgeting, and ensure spend stays within Budgets.
• Ensure policy and regulatory compliance across functions.
• Coordinate with internal teams, vendors, and service providers.
• Handle correspondence, scheduling, and deadlines.
• Identify improvement areas and implement efficiency solutions.

Skills

Leadership

Organizational

Communication

Problem-solving

Time management

Interpersonal skills

Tools

Microsoft Office

Job description

Description

This position is responsible for overseeing the daily administrative operations of our business to ensure efficiency and smooth workflows.

Responsibilities

• Supervise and support administrative staff: Recruit, train, develop, and evaluate administrative staff, providing coaching and guidance to maximize efficiency.
• Implement and manage administrative systems and procedures: Oversee and improve administrative processes, policies, and procedures to optimize workflows and ensure efficient operations.
• Manage office operations and resources: Oversee and coordinate daily support activities, including managing office supplies, equipment, furniture, and facilities.
• Budgeting and cost control: Monitor costs and expenses, assisting in budget preparation and ensuring processes remain within established budgets.
• Ensure compliance: Ensure adherence to company policies, labor laws, and regulatory requirements.
• Coordinate with internal and external stakeholders: Facilitate communication between departments and with vendors and service providers.
• Handle communication and scheduling: Manage correspondence, scheduling, internal communication, and deadlines.
• Problem-solving: Identify key areas for improvement, plan administrative processes, establish guidelines, and implement solutions to address challenges and improve efficiency.

Requirements

• Experience: Proven experience in an administrative role, often with at least 5 years of experience in the field, including managerial experience, is preferred.
• Key skills: Strong leadership, organizational, communication (written and verbal), problem-solving, time management, and interpersonal skills are essential.
• Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office administration software are typically required.
• Ability to pass a drug test