Vice President - Administrative Services & Chief Financial Officer CFO

Kilgore College; Kilgore (TX); On-site; USD 120,000 - 160,000; Full time

Job summary

Kilgore College is seeking a Vice President of Finance and Administrative Services/Chief Financial Officer to oversee financial operations and administrative services. This role involves strategic planning, budgeting, financial analysis, and ensuring compliance with regulations. The ideal candidate will have a strong background in finance, leadership, and community relations.

Benefits

36-hour work week

Health, life, and income protection insurance

Excellent retirement program

Free use of recreational/fitness facilities

Tuition scholarships for employee and dependent children

Qualifications

• Five years minimum experience as a CFO or high-ranking financial position preferred.
• Outstanding communication and presentation skills.

Responsibilities

• Serve as Vice President/Chief Financial Officer and member of the executive leadership team.
• Develop and maintain annual operating budgets and systems.
• Supervise business and administrative operations and related staff.

Skills

Leadership

Communication

Analytical

Problem-Solving

Education

Bachelor’s Degree in Accounting

Certified Public Accountant

Master of Business Administration

Job description

Position summary:
A direct report to the President, the Vice President of Finance and Administrative Services/Chief Financial Officer serves as the chief fiscal officer of the College and is responsible for directing, coordinating and providing supervision of administrative, business, financial aid, and auxiliary service enterprises of the college. Areas of supervision include, but are not limited to: Business operations (accounting, budget, purchasing/procurement, cashiering, accounts payable, accounts receivable, payroll), financial aid, and certain auxiliary services including the college store, museums, auditorium, print shop, and fitness facilities. This position also includes certain financial services for the Kilgore College Foundation. Note: This is a working position in which day to day hands-on duties, particularly with respect to financial operations, may be required as staffing and expertise may dictate.

Position responsibilities:
Strategy, Planning and Management

• Serve as Vice President/Chief Financial Officer, and member of the executive leadership team.
• Participate in decision support as it relates to strategic initiatives and operational models.
• Engage in facilities master planning, including major renovations, potential new construction, and related financial planning.
• Interact with and bring areas of responsibility into line with President’s, and Board of Directors’ policies, plans, initiatives and recommendations.
• Formulate and implement policies, procedures and processes as deemed appropriate by the State, Kilgore College Board of Trustees, and College President.

Financial Analysis, Budgeting and Forecasting

• Develop and maintain annual operating budgets and systems.
• Develop and maintain short- and long-range capital budgets.
• Prepare and present timely monthly cash based (as opposed to accrual based) budget management reports including monthly forecast vs. annual budget and related cash flows.
• Review and analyze monthly financial results versus approved budget, and provide written commentary and recommendations to the President as required.
• Supervise creation and maintenance of ad hoc management reports, software implementations/updates and tools for budgeting and forecasting as required.

Financial and Administrative Operations

• Prepare and present long range financial forecasts encompassing the colleges various funding streams and anticipated expenses.
• Prepare and present Return on Investment (ROI) reporting on the college’s instructional programs and services.
• Serve as a key point of contact for external annual financial audit; manage preparation and support of all external audits.
• Serve as point of contact with relevant state and federal agencies, and ensure timely reporting to such agencies as required.
• Coordinate the College’s district property tax authorization and collection processes as required by law.
• Ensure timeliness and accuracy of financial and management reporting data for all college funds, including restricted federal, state, and local grants and contracts. This includes certain Kilgore College Foundation accounting/reporting activities.
• Supervise business and administrative operations and related staff to ensure proper and efficient functioning of all processes, systems, databases and financial software.
• Ensure the efficiency and effectiveness of internal controls and financial procedures.
• Ensure all areas of responsibility comply with state, federal and local laws and regulations.
• Engage in regular professional development to maintain currency in accounting standards, business practices, and the laws and regulations pertaining to college operations.
• Oversee operating processes in areas of responsibility, regularly reviewing processes for enhanced efficiencies.
• Oversee the business operations of certain auxiliary enterprises including the college store, museums, auditorium, print shop, and fitness center.
• Oversee the Financial Aid Office.

Financial Management

• Oversee engagement of external product and service providers and negotiate/manage related contracts.
• Recruit, interview and hire staff as required.
• Manage cash flow planning process and ensure funds availability.
• Oversee cash investment and asset management.
• Utilize forward-looking models and activity-based analyses to provide financial insight into the College’s plans and operating budgets.
• Arrange financing of capital projects as required.

College/ Community Relations

• A focus on the best interest of the College’s students is expected.
• A collegial and supportive attitude with college faculty and staff is required.
• Service on college committees and advisory boards is required.
• Represent the College to internal and external stakeholders as required.
• Demonstrate leadership in exemplary work habits, responsibility, and professional growth and development.
• Perform other duties as assigned.

Minimum Position Requirements:

• Bachelor’s Degree in Accounting, Finance, or related field is required.
• Certified Public Accountant (current CPA license) preferred.
• Experience in public accounting with emphasis on auditing preferred.
• Master of Business Administration, Master of Accountancy, and/or earned Doctorate in a recognized field preferred.
• Five (5) years minimum experience as a CFO or high-ranking financial position at a public community college or university preferred.
• Familiarity with Texas law related to public higher education and community colleges preferred.
• Knowledge of Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), or similar accrediting body preferred.
• Knowledge and understanding of GAAP, GASB, FASB, AICPA and related accounting and auditing standards.
• ERP systems implementation experience strongly preferred.
• Outstanding communication and presentation skills.
• Demonstrated leadership ability, confidence and executive presence – ability to motivate staff.
• Excellent analytical, reasoning and problem-solving skills
• Significant experience working with external auditors, internal controls and compliance-related issues.

Supervisory Responsibilities:

Includes direct and indirect management supervision in the areas of responsibility listed in position summary.

Physical Demands and Work Environment:

• Work is normally performed in a typical interior/office and classroom environment.
• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Safety:

• Provide resources for safe operation of units. Create and support workplace safety.

Benefits and Perks:

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System (orOptional Retirement Plan ‘ORP’ for eligible positions)
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for thePublic Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships arefor the employee and dependent children.
• Compensation for this 12-month position will commensuratewith experience.

Applications will be accepted until filled. Preferred consideration will be given to applications received by June 15, 2025.

Kilgore College does not participate in the federal Social Security program.

All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.

Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement: We commit to be the higher education institution of choice in Northeast Texas.

Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees.

This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.

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